Program Manager Jobs

SAIT’s Facilities Management department serves as steward of its building and grounds, ensuring physical operations are maintained and that spaces are safe, secure, functional and inviting for all who use them. We are guided by SAIT’s shared priorities of sustainable growth, innovation in applied education and student success — our work contributes to that.

The Opportunity

A foundational component of SAIT's Facilities Management department, the Planning and Design, and Major Capital Projects team is a group of talented project managers, coordinators, interior and architectural designers, and estimators leading SAIT’s interior project renovations, development of institutional standards, capital project planning and capital project planning and execution. Facilities management provides agile, sustainable, integrated operations, facility maintenance, capital planning, design and project delivery to meet the needs of student, faculty and our broader community. Our vision is to create an environment to inspire, shape and make the future. Our global foundation.

Reporting to the Director of Major Capital Projects, Facilities Management, the Program Manager will primarily be responsible for management of major capital projects, development and stewardship of major capital facility opportunities, mentoring project managers and coordinators and delivery of renovation and new-built academic and administrative facilities.

The Program Manager will act as SAIT’s representative to numerous industry partners, major capital project stakeholders, consultants and contractors and is ultimately accountable for the project team’s deliverables, including accuracy and efficiencies of overall project execution, and assist in internal FM procedural development within the Facilities Management department. Projects within a program portfolio can range from Level 1 small, in-house projects, to Level 2 and 3, mid to large, multi-million-dollar contract projects.

The Program Manager provides planning and design support to define projects in conjunction with other SAIT stakeholders and will assist the FM Directors in preparing annual capital budget planning and reporting as required. The Program Manager will participate in stakeholder meetings and develop strategies to refine FM Project procedures in an effort to improve and streamline FM services across the institute, meeting institutional and FM strategic priorities.

The Role

• Institutional Strategy
• Working with FM Leadership team, identify and close institutional gaps towards the adoption and execution of best practice sustainable project management procedures, including integrated project delivery, triple bottom line and total cost of ownership accounting, sustainability standards and checklist compliance. (eg. AASHE STAR’s ranking program, WELL standard, CaGBC LEED criteria, BOMA criteria etc.)
• In consultation with the procurement manager, recruit, interview and select vendors with appropriate skills for the project activities
• Participate in networking activities including project award identification and application, conference presentations, conference attendance and other networking opportunities
• Provide inspired leadership for the organization by making important planning and tactical decisions
• Implement strategic initiatives, as directed by FM leadership team.
• Manage budgetary projections for capital and non-capital expenditures for the fiscal year including developing initial specifications and scopes for work performed in conjunction with institutional initiatives and various funding streams including donations, federal research funding and Alberta Infrastructure funding
• Manage capital projects on a day to day basis, leading Level 3 and major capital projects on behalf of the institute, defining scope, creating work plans, coordinate and sequence consultant and contractor activities, determining resource allocation, monitor and control execution, forecast schedule changes, budget and overall quality towards the successful completion of project objectives and key performance indicators.
• Act as liaison and advisor to Operations Management regarding planning and execution of Capital Maintenance funding program
• Act as liaison and advisor to FM working groups and their clients to advise constructability and as-built conditions of ongoing projects to inform future project planning and design
• Provide direction, mentorship, technical assistance and expertise to assigned staff
• Liaise with department and institutional partners to create capital planning and process improvement, aligning project initiatives towards meeting institutional work plan priorities and short, medium, and long-term needs.
• Act as liaison and advisor to Health Safety and Environment to ensure proper adherence to best practices and SAIT Safety program for contractors and construction projects
• Assist in internal education and networking, creating relationships with SAIT faculty, instructors and students, providing guest lectures/ workshops to raise profile of facilities management matters on campus
• Education and Networking
• Lead the development of applied and strategic opportunities in managing capital and non-capital project initiatives and partnerships
• Project Management and Program Management
• Participate in developing FM’s strategic vision including strategy and content support of foundational governance Campus Master Plan and supportive Strategic Planning, Lifecycle Asset Management, Sustainable Engagement and Energy and Resource framework documentation.
• Develop and maintain positive and productive relationships with internal SAIT partners (faculty, staff, contractors) and external contractors and consultants
• Participate in SAIT’s capital project and space planning committees to support the long-term vision and goals of the Institution

Qualifications

• Strong organizational skills with ability to align objectives to tasks, milestones and metrics
• Excellent problem solving, written and verbal communication skills
• High Proficiency in MS Office 365, Archibus; Medium Proficiency in CADD, BlueBeam and/or Adobe Suite
• 7+ years working experience in project management with clear understanding of design and construction practices and methodology, large complex project delivery and partnerships
• Knowledge of both theoretical and practical aspects of construction project management
• Ability to think strategically to address large, complex issues
• Experience managing multiple, concurrent projects up to $60 Million+
• Minimum four years in supervisory role with proven experience in people and change management
• PMP Certification or Gold Seal Certification as Owners Construction Manager, IWMS or CAFM experience
• Leans in with comfort towards innovation, inherent risk, and progressive change
• University Degree in the field of architecture, engineering, interior design or construction project management
• Manage simultaneous, emergent projects while steering dynamically through systems and design thinking
• Preferred third party certification in facilities, architectural or construction related sustainable designation including LEED, BOMA, WELL, IFMA-SFP, CEM etc.
• Excellent people skills including experience in organization change management, inspiring and coaching others, building highly engaged teams
• A solid track record or mentoring and delegating to a large team of general contractors, contractors and in-house resources
• Ability to read and execute construction drawings; ability to evaluate and make decisions regarding quality of construction work
• Experience as owner’s representative or as client of public sector (academic preferred) projects with emphasis on major capital project development, construction execution and project closure reporting

Job Classification: PROJECT COORDINATOR - P2043

# of positions: 1

Salary Range: $71,085.85 - $111,484.98

Hours per week: 37.5hrs

Posting End Date: September 11, 2023

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

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