Procurement Administrator Jobs

Our purpose

At Green Infrastructure Partners (GIP), our people are second to none. The work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities.

We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of

materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors.

The most valuable asset at GIP is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safe.

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

The work we do today at GIP will carry us into a better, greener, and safer tomorrow.

About the GIP Team

As we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.

GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality. Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!

What does your day at GIP look like?

As the Procurement Administrator, your role will be to support the Strategic Sourcing team for different administrative tasks while communicating with vendors and operation. This position acts as a liaison between Strategic Sourcing and Suppliers to ensure the communication between those is smooth and Source to Pay process comply with company’s Procurement policy. This is an 18 month contract position.

• Set up vendor accounts, communicate direct billing requests to suppliers and follow up to ensure there is no missing information.
• Any other assigned duties when necessary.
• Coordinate IT requests, place the order and support the requester from sourcing to payment.
• Conduct Credit Applications by reviewing T&Cs and ensuring the signing officer is informed of the vendor requirements.
• Direct requests and approvals to correct division by controlling the shared Procurement email folder.
• Support Strategic Sourcing Team on day-to-day tasks, such as creating Purchase Orders, placing orders or responding to vendor requests.
• Conduct the entire vendor setup process, ensuring there are no duplication within the data.
• Ensure the communication between the Procurement department and suppliers, answer inquiries and support the Strategic Sourcing team with administrative duties.
• Communicate with vendors on missing invoice copies, check invoices and ensure Purchase Order is included within the document.

Enough about us, let’s talk about you.

• Ability to work efficiently as a part of a team as well as independently.
• Detail oriented, focused and committed to time sensitive orders/requests.
• Efficient in Microsoft Excel with proven experience.
• Excellent written and oral communication skills.
• Ability to work in a fast-paced environment and multitask.
• Maintain strong working relationships with all levels of management and non-management personnel.
• Ability to represent the company in a professional and positive manner.
• Possess self-discipline with the ability to effectively prioritize.
• Ability to show versatility and resourcefulness when problem solving.