Payroll And Benefits Coordinator

Job Title: Payroll & Benefits Coordinator

Location: Toronto Campus

Job Type: Full-time, Permanent

Job Summary

Fleming College Toronto is a public college-private partnership between Fleming College (FC) and Trebas Institute, with academic delivery and student support services managed by Global University Systems (GUS) Canada. Fleming College Toronto and Trebas Institute are part of the GUS Canada network of higher education institutions.

Trebas Institute, established in 1979, is a private vocational school with campuses in Montreal and Toronto and offers a broad range of programs in audio, film and television, business and technology as well as music, event and entertainment management. Our mission is to provide high-quality and accessible education and support services to maximize our students’ success and learning experience. We strive to achieve this mission through a commitment to excellence, innovation, interdisciplinary collaboration, as well as inclusiveness and diversity.

Primary Purpose

Reporting to the Senior Human Resources Generalist, the Payroll and Benefits Coordinator performs a wide range of payroll, benefits and HRIS duties.

Payroll Administration

• Respond to external and internal payroll concerns and inquiries timely and accurately. Maintain confidentiality and security of payroll information.
• Ensure compliance with all related federal/provincial legislation and internal policies and procedures as they relate to payroll services.
• Maintain a wide variety of payroll information, files, and records in electronic formats for business continuity and audit trail for compliance.
• Process third-party invoices for payroll chargebacks.
• Assist with day-to-day system maintenance requirements and troubleshooting.
• Liaise with CRA and Service Canada to provide payroll information as required.
• Assist Finance with year-end duties including T2200’s and T4 run.
• Assist with full cycle payroll for hourly and salary employees, including setting up new hires in Ceridian Dayforce through to terminations and ROE’s, including transfers and promotions
• Process bi-weekly payroll for multiple pay cycles.
• Assign and maintain payroll related workflows (vacation, sick days, blackout calendar, etc.) Perform other related duties as assigned.

Benefits Administration

• Process benefits enrollments and changes in Ceridian Dayforce and/or Sunlife Provide employees with benefits package information.
• Respond to external and internal payroll concerns and inquiries timely and accurate Conducts quarterly audits and reviews of benefit and pension enrollment

HRIS Administration

Maintain a time management system.

Assist with day-to-day system maintenance requirements and troubleshooting Assign and maintain payroll-related workflows (vacation, sick days, etc.)

Act as the main point of contact for Ceridian Dayforce and Sunlife in relation to Inquiries.

Education and Experience

University Degree or College Diploma in Business, Finance, Human Resources, or a related discipline

2+ years of experience in full cycle payroll, Canadian payroll experience preferred. Experience in interpreting and applying policies, payroll, and employment-related legislation. Intermediate to advanced Microsoft Office Suite skills, Excel is required.

Understanding of payroll legislation

Working knowledge of Ceridian Dayforce or demonstrated working with HRIS/Payroll Systems

Advanced level understanding of employment legislations under the Employment Standards Act, Ontario, Human Rights Code, Occupational Health & Safety Act, and Accessibility for Ontarians with Disabilities Act

Knowledge and Skills:

• Ability to exercise sound judgment, and integrity, remain independent and impartial
• Excellent attention to detail
• Excellent interpersonal skills modeling positive, constructive communications with contacts at all levels across the organization.
• Open to learning, and developing new skills/knowledge.
• Ability to work independently and under pressure, adhere to deadlines Demonstrate integrity in decision-making, listening, and treatment of others.
• Focus on results, anticipate problems, identify solutions, and take appropriate action Understands all aspects of the job - impact on business goals.
• Proactively assesses, and responds to workflow deficiency, adheres to TSoM policies Flexibility to changing work conditions including interruptions and multi-tasking ability Excellent written and verbal communication skills.
• Strong organizational skills with the ability to maintain accurate, detailed documentation and records, both electronically and in hard copy