Office & Financial Assistant Jobs

Union/Affiliation: C.U.P.E. Local 3338

Pay range: $1,652.46 to $1,872.80 bi-weekly SFU Department Descr: Biological Sciences

Position Grade: 6

# of openings: 1

Biweekly Hours: 70

Who We Are

The Department of Biological Sciences is committed to excellence in undergraduate and graduate education and original scientific research. We are a dynamic and welcoming community of faculty, students, researchers and staff. The administrative team is a key contributor to the success of our academic and research programs by providing outstanding customer service and administrative support to department members.

About The Role

The Office & Financial Assistant is integral to the support of the Department of Biological Science administrative operations. With responsibilities ranging from general office support, to maintaining our website and social media channels, to acting as a department resource for financial matters, there is variety every day. Serving as the first point of contact for individuals that reach out by telephone, email or in person, the Assistant sets the tone for courteous and professional support. This position works closely with the Manager, Academic and Administrative Services and the Financial Assistant to provide confidential support for financial transactions, payroll matters and acts as a resource for best practice to faculty, staff and students. As part of an academic department, the Assistant can see first-hand how their efforts contribute to the success of our students and researchers.

Qualifications

High school graduation. General courses or training of moderate duration (e.g., one semester or equivalent); e.g., in word processing, database, spreadsheet, and internet applications. 3 years minimum experience.

An equivalent combination of formal education, certificate/program of study ad experience is acceptable.

• Ability to use social media publishing tools (e.g., Facebook, Twitter, Instagram, etc.) at an intermediate level.
• Ability to handle confidential and sensitive material with discretion.
• Good knowledge of university policies and procedures.
• Ability to use standard word processing, spreadsheet, database, web content management, calendar and email applications (i.e., Word, Excel, Filemaker Pro, SFU Mail, AEM, etc.) at an intermediate level.
• Ability to work independently and meet deadlines.
• Ability to maintain records with a high degree of accuracy.
• Ability to follow oral and written instructions.
• Good analytical reasoning, problem solving, and organizational skills.
• Ability to use standard information systems (i.e., SIMS, OASIS, GA3, FAST, FINS) to look up information, enter data, and generate reports at an intermediate level.
• Ability to work with frequent interruptions.
• Good knowledge of basic bookkeeping methods and procedures.
• Excellent customer service, interpersonal, and communication (oral and written) skills.
• Good knowledge of standard office practices, methods and equipment.
• Ability to exercise mature judgment and initiative.
• 50 WPM keyboarding skill with a high degree of accuracy.
• Excellent attention to detail, analytical reasoning and problem-solving skills.
• Ability to add, subtract, multiply and divide numbers with a high degree of accuracy.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• Up to $450/year for off-campus job-related courses, workshops, seminars*
• 3 weeks’ vacation (prorated for the first year)*
• And more!
• Hybrid-work program for eligible positions
• On-campus tuition waiver for employees and their immediate family members*
• Employer paid defined benefit pension plan
• Prorated for part-time employees