Manager Of Payroll And Benefits

Competition #23/152

Internal/External Posting

Closing date July 04, 2023

Manager Of Payroll And Benefits (Regular Full-Time)

Finance Department

POSITION SUMMARY

Under the overall direction of the Chief Financial Officer and reporting to the Deputy Director of Finance, the Manager, Payroll and Benefits oversees the payroll section, ensuring the smooth operation of various aspects related to employee compensation, benefits, and related administrative tasks. This position is responsible for ensuring accurate and timely payroll processing, managing employee benefits programs, and ensuring compliance with relevant laws and regulations, while delivering employees and customers an excellent experience.

The Manager, Payroll and Benefits is responsible for supervising staff in the payroll section, providing guidance, support, and training to ensure their team performs efficiently, and is accountable for the development, implementation and improvement of business processes, systems and the resolution of complex pay and benefit issues.

This individual will be self-motivated and proactive with a proven ability to demonstrate strong interpersonal skills and build relationships with colleagues and stakeholders, in particular the People and Culture and Information Technology departments.

MAJOR ACCOUNTABILITIES

PAYROLL MANAGEMENT

• Oversee all aspects of payroll processing, planning, reporting and administration of employee benefits.
• Maintain payroll documentation including user guides, checklists and training/knowledge transfer material.
• Develop and implement procedures to reflect changes in Canadian payroll related regulations and interpret various tax changes that affect income, benefits and deductions.
• Resolve complex pay and benefit issues in collaboration with People and Culture where appropriate on matters such as time entry, disputed pay discrepancies, grievances and collective agreement and policy interpretation.
• Implement, develop and test payroll systems changes or new systems functionality and regular upgrades.
• Perform and review all year-end procedures and reporting, including statutory reporting in accordance with provincial and federal requirements.
• Review and perform calculations related to severance, retroactive and retirement pay.
• Review and approve payroll reports and financial analyses.
• Implement and review required payroll system changes, earnings and deduction codes, and benefit related reconciliation reports.
• Support collective bargaining with process and financial analysis.

TEAM LEADERSHIP

• Supervise staff in the payroll section and provide operational leadership.
• Evaluate the work of subordinate staff, guide them through routine and complex payroll issues and identify specific training needs.
• Responsible for recruitment, orientation and training of new staff.
• Foster a positive and collaborative work environment, promoting teamwork and professional growth.
• Develop staff capacity for autonomous problem solving, manage performance appraisals and initiate discipline when appropriate.
• Ensure schedules, procedures and established performance standards, including time limits are met.
• Responsible for Step 1 grievances and to support senior staff through the next steps of the grievance process.

PROCESS IMPROVEMENT

• Identify, recommend and implement opportunities for business process improvements.
• Develop and implement payroll policies, procedures and standards for all payroll functions to continually improve operational efficiency.
• Develop and manage internal controls for the payroll system.

COMPLIANCE AND REPORTING

• Compose correspondence related to employee benefits and payroll related issues, including City-wide payroll-related communications to employees.
• Respond and provide information to enquiries from staff, department leaders and outside agencies such as Municipal Pension Corporation, Canada Revenue Agency, benefit providers, Insurance Corporation of BC, and WorkSafeBC.
• Provide advice and guidance related to payroll procedures; interpret and explain payroll related policies, agreements and legislation.

Perform other related duties.

QUALIFICATIONS

• Certified Payroll Manager and 2nd level accounting designation.
• JD Edwards Enterprise payroll experience is preferred.
• Local government or other public sector experience would be an asset.
• A combination of education and experience will be considered.
• 5 years of progressive, directly related experience managing a payroll/benefits team and administering and managing payroll/benefits in a unionized environment.

Work schedule Monday to Friday, (35 hour work week)

Pay Band 5 ($102,994.20 to $121,171.08 annually)

Job Code #3215

This is a exempt position

To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submission will be considered. All applications must be submitted online by 430 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.

At the City of Victoria, we are committed to recruiting a diverse workforce that represents the community we serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.

If you require assistance, please email us at [email protected].