Logistics Coordinator Jobs

About Us

Quickload Logistics is seeking a Logistics Coordinator to join our Import Transload team. The full-time position is based out of our Prince Rupert office.

Quickload Logistics is a Western IntermodeX Enterprise.

Purpose

The Logistics Coordinator has the primary responsibility of facilitating and supporting transload activities by:

• Managing shipper/broker/freight forwarder relations as it relates to export/import operations.
• Dispatching and coordinating container movements and bookings.
• Inputting and analyzing data into internal and external systems.

The Logistics Coordinator also provides ongoing support to other operations team members when required.

Responsibilities And Activities

Operational Day-to-Day Duties – 75%

• Serves as primary dispatch coordinator; creates gate passes for, and tracking, both export and import containers; liaises with drayage partners to organize and coordinate container movements.
• Updates and maintains internal operations documents including the Master Document, drayage tracker, and external customer reporting mechanisms.
• Tracks and updates vessel schedules to support booking schedule changes.
• Communicates with export and import customers to ensure shipping instructions are followed including tracking bookings, empty container movements, and load instructions.
• Completes and submits scheduled stakeholder reports promptly.
• Works with management to ensure invoicing reports are accurate and submitted to the corporate finance department.
• Coordinates container yard movements according to the operations plan.
• Assists in planning all inbound/outbound containers and communicates with the operations team about any discrepancies or issues.
• Completes rail billing for both import and export customers.
• Assists the operations team in achieving maximum efficiencies with the daily container plan.
• Tracks, plans, and facilitates lumber phyto inspections with the CFIA for lumber exports.
• Receives and enters incoming export waybills into customer inventories and Navision, including physical monthly inventory counts and reconciliation.
• Communicates with customers daily to receive, report, and execute export bookings before required documentation cut-offs.

Administration - 15%

• Assists the operations team with any additional data entry requirements.
• Assists in implementing proposed recommendations and SOPs to increase operational efficiencies.
• Creates and sends invoicing reports to accounting departments.

Other - 10%

Other related duties and projects as assigned.

Knowledge, Skills & Abilities

Knowledge

• Experience in transportation, logistics, international trade, or related disciplines.
• Proficiency in English is required.
• Functional knowledge of Microsoft Office (Excel, Outlook, and Word).
• Dispatching experience is desired.

Skills

• Positive and outgoing with strong interpersonal skills.
• Strong communication, comprehension, and analytical skills.
• Proven track record of exceptional customer service and professionalism.
• Highly organized with strong attention to detail.

Abilities

• Demonstrate ability to problem solve, help resolve issues, and evaluate operational performance results.
• Ability to take and execute instructions from superiors and work in an unsupervised position.
• Ability to work effectively in a self-directed capacity and in a team environment.
• Ability to input, retrieve and analyze data.
• Ability to multi-task and work effectively under pressure of deadlines in a high-paced environment.

Working Conditions & Physical / Sensory Requirements

• Some exposure to the outdoors, including heat, cold weather, rain, and noise.
• There will be frequent exposure to heavy equipment that is operating on site.
• This position is located on-site at Quickload Logistics, with standing and/or sitting for the full workday.

Communication

• External communication with suppliers, vendors, regulators, and related personnel will be required.
• This position is exposed to rapid changes in operational plans requiring extraordinary communication with stakeholders and customers.
• This position will be customer-facing and will require a high level of professionalism to satisfy customer needs and maintain a high level of customer satisfaction.

Western IntermodeX and the enterprises within are committed to Employment Equity, support diversity in the workplace, and encourage applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. Furthermore, we are committed to providing an inclusive and accessible environment. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.

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