Graduate Program Advisor Jobs

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

UM is looking for a Graduate Program Advisor. This position will be responsible for advising prospective students on admission requirements for the Faculty of Graduate Studies and the Department, communicate and handle enquiries, and provides advice regarding program regulations. The Graduate Program Advisor will also be responsible for reviewing graduate program information on the department’s website as well as implementing changes in policies and procedures.

The qualifications and experience we’re looking for:

• High level of cultural awareness and sensitivity required.
• Strong written and verbal communication skills are essential.
• Experience with travel booking, reimbursements and university travel policies and procedures preferred.
• Ability to set priorities and work effectively under pressure and constraints with a high degree of accuracy required.
• Experience using Aurora Student, Banner, Jump, Concur, EPIC, Drupal is preferred.
• Experience working with University graduate policy and procedures preferred.
• Professional and friendly manner is required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.
• Ability to work independently to complete administrative tasks required.
• An acceptable equivalent combination of education and experience may be considered.
• Ability to complete tasks with attention to detail required.
• Ability to maintain confidentiality following FIPPA & PHIA is required.
• At least four years of directly related office experience and student advising is required.
• Ability to maintain effective working relationships with all levels of staff, students and the public in a
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc) suite is required.
• Demonstrated experience providing support to international students.
• Ability to multi-task in a busy office environment is required.
• Must be self-motivated in order to complete tasks with minimum supervision.
• Effective time management, decision making, problem solving, and organizational skills are required.
• Ability to work independently and as part of a team required.
• Experience using Radius, AppReview is preferred.
• Completion of a formal training program in a related discipline from a recognized institute required.
• Ability to exercise initiative required.
• Experience with university ordering and payment processes preferred.
• Experience working with students and the public preferred.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.
• Comprehensive group benefits and pension plan.
• Competitive vacation time.

Apply today through the University of Manitoba’s recruitment site, UM Careers: https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPX?REQ_ID=26043

Closing Date: April 25, 2023

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [email protected] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.