Executive Director, Finance, Data Analytics & Capital Planning (Providence Health Care)

Summary

Within the context of a patient, client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care (PHC), promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

Reporting To The CFO, VP Health Informatics And Corporate Development, The Executive Director, Finance, Data Analytics & Capital Planning Provides Leadership On a Number Of Critical Areas Including

• Leads, and oversees the accounting, reporting and financial business supports for core operations in acute and long term care, special projects, initiatives and Lower Mainland (LM) Consolidated Services under PHC’s purview such as Foundry for Youth Mental Health, B.C. Centre for Substance Use (BCCSU) and the New St. Paul’s Hospital (NSP), Clinical Support & Research Centre (CSRC) and St. Vincent’s Heather (SVH) long term care capital projects.
• Oversees the regulatory compliance to the Data Governance, including advancing Indigenous Data Governance framework
• Responsibility and oversight of the organization’s budgeting and financial planning (operating, capital, real estate, leasing, land transactions, and new business development) for PHC.
• Recognizing the importance and symbiotic nature of data analytics for decision making this role is also responsible for ensuring the discovery and transformation of data into information that is useful for improvement, planning, and decision-making and in achieving outcomes consistent with the overall strategic direction of PHC).
• Responsible for overseeing the complex Fiscal Agency Loan (FAL) agreement.
• Leads the development of strategic capital planning initiatives and long range financial planning in collaboration with the CFO. Ensures that the capital funding is received and disbursed optimally within PHC.

Serves as the backup to the CFO role, relieving as required. Provides leadership to the Senior Leadership Team (SLT) and the Audit and Finance Committee of the Board related to the financial planning and management required to support the strategic direction and day to day operations of the organization.

Holds overall responsibility for the preparation, analysis and reporting of operational financial and activity budgets and, as required, provides strategic planning, advice and input to the VP.

The position has responsibility for providing stakeholders and decision makers with timely, accurate, comprehensive and transparent information upon which critical financial and business decisions are made for a complex health care system with an operating budget in excess of $1 billion and capital projects of approximately $3 billion in total.

Qualifications / Skills And Education

Education, Training and Experience:

Professional accounting designation (CPA-CMA, CGA, CA) (and a recognized member in good standing with the appropriate association) and a Master’s degree in Health Services Administration, Business Administration or other relevant discipline or an equivalent combination of education, training, and experience acceptable to PHC. Fifteen (15) years’ experience in a health care environment, including experience in the development of operational plans and projects involving a wide range of stakeholder groups. Demonstrated commitment to on-going learning and professional development.

Skills And Abilities

• Demonstrated ability to organize, prioritize and achieve work-life balance.
• Demonstrated ability to analyze and problem-solve complex issues while working towards creative and effective solutions.
• Demonstrated ability to communicate effectively, both verbally and in writing, with all levels of the organization.
• Demonstrated ability to develop and maintain effective working relationships with internal and external stakeholders
• Demonstrated ability to develop and apply analytical methodologies and processes to support the operations of a large organization.
• Demonstrated ability with data transformation processes, analytical and statistical methods and technologies that support these.
• Physical ability to perform the duties of the position.
• Demonstrated ability to work independently and in collaboration with others.
• Results oriented with the ability to execute across large complex organizations.
• General knowledge of current health care issues and trends.
• Advanced skills in critical thinking, complex problem solving, planning, project management, change management and group processes.
• Demonstrated ability to negotiate and influence agreement with various levels of organizations and government, community groups, private sector partners and others stakeholders to maintain mutually beneficial relationships.
• Demonstrated ability to bring together and lead diverse groups in a collaborative manner.
• Ability to prepare and review business case proposals.
• Effective facilitation skills and the ability to motivate and influence leaders.
• Demonstrated ability to operate related equipment including related software applications.
• Demonstrated ability to function effectively in a highly dynamic environment with changing priorities and deadlines
• Demonstrated ability to direct a variety of cyclical operational, budgeting and financial planning processes.

Duties And Responsibilities

• Serves as key financial liaison to St. Paul’s Hospital Foundation and attends key fund oversight meetings and discussions.
• Ensures stakeholders and decision makers have timely, accurate, comprehensive and transparent information upon which to make critical financial and business decisions.
• Ensures the integration and vision of financial services, data analytics and capital planning strategies in collaboration with CFO.
• Oversees the development and implementation of service and quality standards and policies for the Data Analytics function.
• Drives overall strategy and methods to assist PHC in evaluating organizational, program and team performance indicators to support the systematic measurement and evaluation of organizational performance including the linkage to budgets and financial results.
• Develops reporting mechanisms for forecasting PHC’s financial position and reporting financial performance to the SLT and the Audit & Finance Committee of the Board.
• Recruits and supervises staff for direct area of responsibility. Provides leadership to all staff within the department and motivates them towards the attainment of the department goals. Develops and recommends organizational structures to reflect the operational needs and responsibility of each employee, along with an ongoing system for measuring performance. Provides timely and ongoing feedback to staff through performance evaluations and identifying areas for improvement. Ensures and/or provides professional development for departmental staff and participates in the management of human resource matters.
• Facilitates the SLT understanding of the financial impact of strategic and operational priorities. Identifies financial and business risks that could potentially impact the organization and develops strategies to monitor and mitigate those risks.
• Represents PHC’s interests by participating on various internal/external committees, organization and advisory boards, and in negotiations with government and other external organizations and agencies as required. These include the MoH Financial Working Group (FRWG); the BCCSS financial working group, the CST financial working group, and the VCH capital committees.
• Establishes and implements goals and objectives for operations processes to ensure PHC’s mandate is achieved.
• Acts as the key point person for VCH, and develops and maintains an effective working relationship to ensure alignment of operational and service plans and further PHC’s contribution to health system improvement and transformation through collaborative system-wide projects. Ensures appropriate coordination with VCH for common operational and financial initiatives.
• Leads and oversees the analysis of new and existing business systems/ process re-engineering initiatives for PHC, its related services/initiatives/projects and LM Consolidated Services under its control to enable efficiencies and alignment with PHC’s strategic and operational priorities. Ensures resulting approved outcomes are implemented to achieve consistency and to meet user needs and organizational requirements.
• Design processes and provide oversight and direction regarding receipt and distribution of capital for all active capital projects including development projects, renovations, IMITS implementations and repairs.
• Works jointly with Human Resources to implement and maintain an effective Position Control System.
• Maintains overall responsibility for the effective planning, management and internal control of the organization’s operational financial and activity budgets. Directs the preparation of effective operating plans, financial planning practices, and monthly and annual budgeting processes. Ensures integrated and efficient service delivery across PHC.
• Oversees the development, monitoring, analyzing and assessing of organizational financial and workload performance levels.
• Develops, leads, supports, and implements a collaborative operational planning process that includes the Senior Leadership Team (SLT), the Clinical Leadership Team, and other organizational stakeholders.
• Contributes to and/or leads implementation of operational plans and budget management strategies. Achieves PHC’s operational and strategic financial objectives in a manner that ensures compliance with legislative frameworks, and generally accepted accounting principles.
• Completes research to identify and analyze emerging issues and trends that may impact on the strategic and operational direction of the organization. Understands the MoH policy papers and communicates to the organization the impact on PHC’s operational plans.
• Oversees the development and maintenance of the data governance framework as it relates to operational processes that facilitate appropriate use of patient data and indigenous patient data, the information for provision of care, evaluation, quality improvement, and healthcare planning and research.
• Works in partnership with a variety of external agencies including the MOH, other Health Authorities, Municipalities, Foundations, and other funding partners on matters relating to capital budgeting, financial accountability and monitoring, and policy development.
• Oversees the financial reporting provided to the PHC clinical and support programs.
• Performs other related duties as assigned.
• Liaises with industry colleagues and senior Ministry staff on a range of issues including funding methodologies, financial performance monitoring and policy formulation. Represents PHC in areas of expertise, as required.
• Leads the development, implementation, and monitoring of PHC’s capital plans and processes.
• Develops and implements policies and procedures for the effective and efficient financial processing for the organization and its operating entities.
• Provides leadership, materials and status reports to the SLT and the Audit & Finance Committee of the Board related to the financial planning and management required to support the strategic direction and day to day operations of the organization, its related initiatives, new and existing business(es), and the related LM Consolidated Services.
• Plans and implements an effective quality improvement program to ensure a high level of client satisfaction. Establishes effective administrative systems/processes for distribution of timely and accurate information, assessment of trends, gathering information, consultation with stakeholders, identification of issues, recommending changes in activities to ensure performance measures are achieved, maintaining, evaluating, and reporting on the operations of the assigned portfolio, including departmental activities and progress on objectives and projects.
• Develops and implements systems to assess and monitor capital project reporting. Provides executive leadership in the tracking and reporting of capital projects to the Ministry of Health (MOH), VCH and other key partners.
• Serves as the backup to the VP role, relieving as required.
• Oversees the development and implementation of Data Analytic solutions, including the definition of deliverables and specific timelines that align with the strategic and operational information needs of the organization, and ensures that the development and ongoing maintenance of the decision support environment is occurring effectively and efficiently.
• Sources funds for PHC by preparing and participating in preparation of business cases under sponsorship of Senior Leadership. Identifies opportunities, negotiates business arrangements, and pursues resource realignments through restructuring businesses and services.
• Responsible for ensuring appropriate Data Governance processes are developed and followed for the appropriate use of patient data and indigenous patient data.

Value