Director Of Finance Jobs

Organization name: Watari Counselling & Support Services

Location: Vancouver, British Columbia

Job opening: Director of Finance

Working hours: Full-time, 35 hours per week

Internal-external posting

About Watari

Watari was developed in 1986 as a response to the lack of services and programs for high-risk street-involved youth in Vancouver. Since then, Watari has helped thousands of people in the Downtown Eastside and the surrounding communities, through several youth and community programs as well as through our counseling team. Over the years, Watari has developed important programs not only for youth but for everyone needing support here in the community, including Indigenous people and migrant workers. Our Latin American Group and Vietnamese Community Kitchen have become important staples in the community as well. Although much has changed over the years, Watari continues to be a safe and supportive place for the people in the community. Today, Watari has 13 essential programs made possible by the dedicated staff, and amazing volunteers and community partners!

Watari’s mission statement

Our mission is to facilitate meaningful change and provide a bridge to healthier possibilities through innovative, community driven and supportive programming.

Job description

The Director of Finance is responsible for overseeing, supporting, and managing all accounting activities and finance functions including the bookkeeping function, financial reporting, and budget activities including account reconciliations. The role is the key member of the finance team which reports to the Executive Director. The successful applicant will review and administer employee compensation and benefits plans and systems and ensure information regarding pay and benefits is available, communicated and understood by employees. This role participates in budget preparation with the Management team and Board Treasurer, follows up on budget variances, and coordinates reporting, and other information requirements related to various filing requirements, annual, and other audits. Working with the Executive Director and Board Treasurer, the Director of Finance ensures all financial systems are meeting program and organization needs and that information provided is accurate, timely and appropriate. We are looking for someone who is empathetic, a good communicator, great at teamwork and collaboration, and can build strong and trusting relationships with internal and external stakeholders.

Responsibilities:

Bookkeeping:

●Enter all transaction data into QuickBooks, as needed.

●Ensure month-end reconciliation processes, including credit cards; and prepare monthly bank reconciliations.

●Monitor and make payments for benefits, including the RRSP contributions.

●Prepare and submit VCH Semi Annuals

●Process vendor invoices and internal expense reports to generate timely payments.

●Prepare all invoices for funders.

●Payroll - enter all staff particulars into QuickBooks and prepare bi-monthly payroll.

●Prepare T4 and T4A annual calculations and submissions.

●Prepares tax returns and reports for government regulatory agencies.

●Prepare GST rebate calculations, GST returns, and charity returns.

●Submit Charity Registry Reports

●In conjunction with the Executive Director and the Program Managers, assist and maintain the organizational budget and ensure proper code transactions.

●Monitor and make payments for RRSP contributions.

●Prepare and analyze various financial statements.

●Monitor employee receivables and reconcile petty cash.

●Assist in the financial aspect of grant applications.

●Attend management, staff, and other related agency activities, as required.

●Provide financial reports to the Board of Directors, as needed.

●Work with the auditors annually, prepare all aspects required for their oversight, and obtain all backup information, as requested.

●Ensure accurate recording and reporting of all revenue streams and donations received through diverse payment systems.

●Ensure accurate recording of deferred revenue transactions.

●Prepare invoices, record payments, collect unpaid balances, and prepare and process bank deposits.

●Organize and maintain financial files and internal accounting records in an increasingly paperless file system.

●Provide feedback on existing processes, implement new processes to improve internal controls, and collaborate on the preparation of the contingency plan.

●Manage finance-related projects as they arise.

●Manage any ad hoc process improvement projects and manage any requests from consultants.

Audit:

●Manage the annual audit for the organization including providing working papers and reconciliations, managing requests from the auditor, and ensuring the audit is performed efficiently and on a timely basis.

●Support the annual audit process by collecting and providing administrative organizational data.

Budget:

●Responsible for developing the annual organizational budget with the Program Managers and the Executive Director

●Continually educate Program Managers and staff on coding and preparing documentation correctly for processing

Revenue:

●Prepare and manage a revenue tracking spreadsheet to track all program revenues including expected receipt of revenue and code received revenue to the correct programs.

●Ensure all expected revenue is received.

●Prepare invoices to funders as required.

Cash flow management:

●Manage the cash flow for the organization to ensure that the timing of cash in the bank and receipts will cover expected expenditures.

Financial reporting:

●Provide feedback on the preparation of all financial reports, including income statements and balance sheets.

●Provide quarterly financial reports to the Board of Directors with variance analysis.

●Review monthly P&L and balance sheets to ensure reports are accurate and resolve any issues.

●Prepare financial reports for funders, as required.

●Review and provide edits/comments to the draft financial statements prepared by the auditors.

HR/payroll/other:

●Prepare and submit HSCIS reports twice a year.

●Provide support to HR and payroll functions.

●Provide support for the preparation of the annual T-slips.

●Responsible for ensuring the organization is covered adequately for insurance and keeping insurance up to date.

●Process and manage WCB payments and paperwork.

●Manage employee vacation and care time requests and training records.

●Improve any process inefficiencies in the department.

IT:

●Administer accounting and finance software applications.

●Manage any software queries and seek resolution internally or externally.

●Ensure proper internal controls for IT systems.

●Implement new IT applications after review for internal controls as well as assessment for efficiency improvement in the department.

Leadership:

●Report to management and the Board of Directors on the financial condition of the organization.

●Assess processes for efficiency and improvements.

●Ensure role clarity and advancement of staff.

●Re-structure petty cash to ensure strong internal controls and efficiency in the process.

●Communicate to, train, and enforce finance processes and policies with management.

●Facilitate good communication within the finance team.

Management & Communication:

●Provide leadership to management and staff on operational finance matters.

Other responsibilities:

●Manage equipment and inventory.

●Manage operational leases and service contracts.

●Manage licenses and permits.

●Manage society act requirements and charitable registration requirements.

●Manage and coordinate contract and grant documentation, accountability, and reporting requirements.

●Analyze agency operations to pinpoint opportunities and areas which need to be reorganized or eliminated.

Requirements:

●3 years + working in an accounting and/or bookkeeping role.

●Completed training and education in bookkeeping and accounting.

●Demonstrated financial management skills and ability to analyze financial data.

●Proficient at using Microsoft Office applications, particularly Microsoft Excel.

●Demonstrated ability to manage and operate computerized accounting systems, particularly QuickBooks online.

●Strong organizational, time, and general management skills.

●Able to prioritize workload and occasionally work under pressure to ensure cyclical deadlines are met.

●Demonstrated ability to be empathetic towards other team members, funders, and community partners.

●Excellent interpersonal and communications skills.

●Able to collaborate well with others on the Finance team and throughout the organization.

●Able to handle changing priorities in a fast-paced environment.

●Detail-oriented; able to prepare, analyze and present reports such as financial statements and budget vs actual variance reports accurately and timely.

●Strong teamwork skills: demonstrated ability to build strong internal and external relationships, work in a team environment and build rapport and trust.

●Strong analytical skills: adept at assisting executives in making decisions which affect the organization.

●Successful criminal record check updated every 5 years.

Benefits of working with Watari

●Pay: $35.00 an hour

●RRSPs after 1 year of work (3%)

●Extended health benefits after a 3-month probationary period

●Access to counselling services

●Ability to work in a multicultural work environment.

●Start with 2 weeks paid vacation (Receive 1 day of extra vacation time for every year you work at Watari for up to 11 years)

If you believe that you have the above-named skills and abilities, please forward your resume and cover letter to: [email protected]