Executive Assistant To Founder & President

THE POSITION

KITS is currently seeking an Executive Assistant to support our President and Founders. The ideal candidate should have excellent organizational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously. They should be able to work independently, prioritize effectively, and maintain a high level of professionalism and confidentiality.

WHAT YOU’LL DO

• Provide support with HR recruiting logistics (i.e. sourcing, scheduling, preliminary interview, coordination, new hire packages, etc)
• Provide Executive team with documentation needed for meetings and correspondence with the business
• Maintain appropriate discretion regarding confidential business and personal matters
• Prepare draft reports and conduct research upon request
• Coordinate internal and external meetings, and resolve overlapping commitments according to shifting priorities
• Replenish office snacks, beverages, and supplies as needed
• Assist in the onboarding process for new hires
• Arrange travel and accommodations for the executive team, board members, and other employees
• Receive incoming calls for the office, provide information as required, direct call(s) to appropriate individuals, and schedule meetings on their behalf
• Track expenses and receipts
• Coordinate off-site staff activities, events, and team bonding experiences
• Coordinate lunch daily for office employees
• Own and manage any special projects assigned across all departments

WHO YOU ARE

• Strong communicator, both written and verbal
• 1-2 years of experience in an office/administrative support role
• Extraordinary time management skills and a detail-oriented approach
• Great problem-solving and analytical abilities; you’re proactive in anticipating needs, and potential problems and adept at mitigating risk
• Demonstrated proficiency in the use of computers, Microsoft Office, Zoom, and G Suite