Executive Assistant (Part-Time) Jobs

COMPANY DESCRIPTION

The Canadian Football League is Canada’s home for professional football. With over a century of rich history and nine member teams across the nation, the CFL provides world-class entertainment and excitement to a passionate and dedicated fan base. A season-long journey of unforgettable moments and must-see-TV broadcasts culminates in Canada’s largest single-day sporting event – the Grey Cup, where the newly crowned champions earn the right to hoist the iconic emblem of Canadian football.

The CFL leads a global movement to grow and modernize the game. The league is committed to a global vision as it connects with fans around the world. It is transforming into a digital-first sports league through an innovative, first-of-its-kind partnership with Genius Sports to maximize fan engagement through data analytics, technological advances, and sports betting.

Just as important as its industry-leading operations, the CFL proudly champions the values on which Canada was built – unity, diversity, inclusion, strength, and service to the community. The league is supportive of all peoples, cultures, and backgrounds, offering a respectful and inclusive working and playing environment, centered on acceptance and understanding. The CFL’s successes are measured not only on the field and within its ranks, but also in its unparalleled impact in affecting positive change and bettering Canadian communities and lives.

POSITION SUMMARY:

The Executive Assistant (EA) will provide executive administrative support to our Chief Commercial Officer and the Brand, Marketing, Digital, Content, Global Partnerships, Licensing and Retail teams.

The incumbent will be proactive, extremely organized, and able to problem solve while under pressure with minimal direction. They will be a critical thinker with excellent verbal and written communication skills, impeccable attention to detail, and a strong work ethic. Administrative tasks will include but will not be limited to: email, calendar, travel and expenses management and general day-to-day administration, coordinating meetings, taking meeting minutes, creating follow up action plans, and preparing presentations.

KEY RESPONSIBILITIES:

• Provide calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the executive’s ability to effectively lead

their functional areas, including: assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meeting with internal and external stakeholders; composing and preparing correspondence; maintaining contact lists; managing travel itineraries; completing expense reports; and other administrative tasks as assigned.

• Coordinate executive communications, including taking calls, routing correspondence, responding to emails, interfacing with internal and external stakeholders.
• Other administrative tasks and projects as required including back up for the Office Coordinator and Commissioner’s Executive Assistant.
• Manage all requests and queries appropriately with professionalism, accuracy, and a keen sense of urgency.
• Serve as a point of contact on all matters, including those of a highly confidential and critical nature.
• Work closely with the Chief Commercial Officer to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate their needs in advance of meetings, conferences, etc.
• Work in partnership with the team to support departmental events and initiatives.
• Provide a bridge for smooth communication between the executive and internal/external stakeholders.
• Maintain credibility, trust, and support.
• Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executive’s style.

QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, EXPERIENCE):

•An undergraduate degree or equivalent work experience.

•Minimum of five years of progressively responsible experience as an Executive Assistant reporting

to a C-level executive.

•Experience attending meetings, taking minutes and creating follow up action plans.

•Ability to work efficiently and effectively to meet tight deadlines and prioritize competing priorities.

•Highly organized, expert calendar manager with a strong attention to detail.

•Strong internal and external relationship builder able to interact well at all levels in the organization.

•Good judgement and problem-solving skills, works autonomously and takes initiative.

•Highly discreet and able to maintain confidentiality.

•Strong written and verbal communication skills with the ability to convey ideas in a clear, succinct manner.

•Able to assess situations to determine the importance, urgency, and risks and make clear decisions that are timely and in the best interests of the company.

•Exemplary planning, project management, proofreading and critical thinking skills.

•A willingness to “roll up the sleeves” and tackle a variety of tasks in a small, collegial, and energetic sports organization.

•Highly dependable, punctual, and available to work hours that align with the needs of the executives and the company.

•Advanced knowledge of the Microsoft Office Suite (Word, PowerPoint, Outlook, Excel).

•Able to travel domestically, if required.

Please note that this is a part-time position, requiring the incumbent to work approximately 20 hours per week.

OTHER CONSIDERATIONS

For Grey Cup, must be able to travel for an extended period around the Grey Cup and stay in the host city.

May be required to travel during the season to select CFL cities for other CFL events.

LOCATION

The CFL League Office is in Toronto. Most employees are working hybrid. Must be willing and able to attend meetings or other business events at the league office or other venues as business needs dictate. Proof of vaccination is a condition of employment.

We are working to create a more diverse and inclusive work environment and welcome applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people living with disabilities and people identifying as LGBTQ2S+