Coordinator, Partner Experience & Events

Who You Are
You are a service oriented, innovative professional who is excited to work for a fast-growing company that enables the best to be even better. You love working in a collaborative team environment, but also enjoy your autonomy to accomplish tasks and provide excellent service to clients. As an individual who is driven by excellence, you are eager to contribute the success of one of Canada’s Best Managed companies.
This is a hybrid position based out of our Toronto Support Centre. As a key member of our Events & Experience team, the Event Coordinator will play an important role in ensuring the success of our events. You are responsible for supporting the efficient planning, coordination, and execution of the organization’s events, consisting of conferences, regional town halls, unique experiences and other special events.
This is a 1 year Contract opportunity
In this role, you will

• Contribute to a strong team culture to ensure success of Events team initiatives and contributions
• Support the team with conducting post-event evaluation, analysis and recommendations for changes
• Develop and maintain relationships with key internal stakeholders
• Research event management related platforms as the team evolves and requires new support systems
• Manage the emails in the Event team inbox
• Assist with tracking expenses on corporate event card and ensuring completed report is submitted monthly to Accounts Payable
• Manage event registration and reporting outputs, such as guest lists, rsvps, dietary restrictions
• Assist with building and maintaining event budgets, timelines, and schedules
• Manage processing all invoices and vendor set up in dc Accounts Payable system
• Assist with the development of event promotional materials, including invite communications, and ensuring they are deployed in our channels (email, intranet, newsletters, etc.)
• Assist event managers with completing the weekly event update calendar
• Collaborate with cross-functional teams to support in-person, virtual and hybrid events by assisting with the planning and implementation process
• Coordinate the administration of event sponsorships
• Support with distributing social media content (pictures, videos, event details) to Corporate Communications
• Identify and secure event venue quotes, as well as solicit quotes from other necessary vendors such as caterers, florists, photographers, djs, furniture/décor companies, etc.

What We're Looking For

• Meticulous attention to detail
• Open-mindedness to collaboration within the team environment
• Exceptional client service experience
• Excellent written and verbal communication skills
• Ability to maintain poise and professionalism under pressure
• Familiarity with event support platforms and CRMs are desirable
• Ability to coordinate multiple tasks and work on more than one event at a time
• Proficient in Word, Excel and PowerPoint
• Aptitude to differentiate when to act independently or within a team
• Experience preparing event correspondence
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
• Approximately 1 to 3 years of hospitality, event management or planning experience

About Dentalcorp
dentalcorp is Canada’s largest and fastest growing network of dental practices, committed to advancing the overall well-being of Canadians by delivering the best clinical outcomes and unforgettable experiences. dentalcorp acquires leading dental practices, uniting its network in a common goal: to be Canada’s most trusted healthcare network. Leveraging its industry-leading technology, know-how and scale, dentalcorp offers professionals the unique opportunity to retain their clinical autonomy while unlocking their potential for future growth.
Candidates must be legally eligible to work in Canada. At dentalcorp, we recognize that inclusivity and diversity strengthen our culture and make us better. We are committed to ensuring that the talent we hire is reflective of the diverse communities and patients we serve. To ensure equal opportunity for all candidates, we strongly encourage applicants requiring an accommodation to let their recruiter know during the recruitment/selection process. We appreciate all applicants for taking the time to apply, however, only those selected for an interview will be contacted.