Attendance And Scheduling Coordinator - Tft (12 Months)

Home and Community Care Support Services South West is seeking an Attendance and Scheduling Coordinator!

Opportunity Summary

Reporting to the Manager, Human Resources, as a member of the human resources and organizational development teams, the Attendance and Scheduling Coordinator, is responsible for providing solutions for staff scheduling issues maintaining regular communication with staff and managers. Areas of responsibility include attendance management, scheduling, and data collection. The Attendance and Scheduling Coordinator participates in and demonstrates an understanding of quality, risk and patient safety principles and practices, following all safe practices and procedures to support a safe patient and working environment. This is a temporary full time opportunity with an anticipated duration of twelve (12) months.

What will you do?

Attendance Management

• Assesses time sheet submissions and consults with manager to ensure that appropriate staffing levels are met prior to manager’s approval.
• Manages daily absence line information by reviewing planned/unplanned absences and advising managers of impacts
• Liaises with Managers to develop attendance management plans.
• Ensures staffing requirements are met by prioritizing staffing resources and coverage for vacancies.

Scheduling of Staff

• Reviews coverage needs and coordinates coverage
• Applies scheduling principles in accordance with the collective agreements.
• Maintains updated availability records for casual staff
• Participates in the coordination of cross-training of staff for specialized areas
• Schedules casual staff to cover for absences based on availability, skill/competency, geographical location, and continuity of case load

Communication

• Maintain regular communication with casual staff regarding availability
• Coordinates with internal groups (e.g., Home and Community Care Managers) to facilitate coverage
• Meets regularly with Home and Community Care Managers to discuss and problem solve scheduling issues
• Responds to questions from staff regarding scheduling matters (e.g., time-off, completion of forms, policy clarifications, etc.)
• Presents and clarifies scheduling processes related to the Collective Agreement at Patient Care meetings

Statistical Data Collection

• Analyzes data and reports on staffing trends
• Collects and provides data on attendance, coverage of key priority departments, staff training, and special projects

What must you have?

• Basic statistical knowledge
• Knowledge of the Attendance Management system, as well as other resources/tools used in HR information management system.
• Knowledge of HCCSS South West administrative practices and procedures
• College Diploma in HR and/or equivalent experience
• Ability to use MS Office applications (e.g., Outlook, Word, Excel, PowerPoint, Access etc.)
• Knowledge of HR tools and systems available to support HR reporting and employee information
• Knowledge of the Collective Agreements, the Ministry of Labour Employment Standards, and other relevant policies, contracts and legislation
• HR Management Certificate an asset
• Knowledge of HCCSS South West business strategies, objectives, priorities and programs, and related HR priorities and plans

What would give you an advantage?

• Ability to speak French or another second language.

Who we are

Home and Community Care Support Services South West is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement. These organizations were previously known as Local Health Integration Networks at a time when they also led local health care planning and funding, and those functions are now part of Ontario Health. Learn more at www.healthcareathome.ca/southwest.

Our organization is a recipient of the 2019 Canada’s Healthy Workplace Month Great Employers Award, making it a recognized organization in supporting employee health and safety.

How do I apply?

Please visit www.HealthCareAtHomeJobs.ca to submit your resume and cover letter.

Application deadline is Tuesday, May 2nd, 2023 at 1159 p.m.

We are committed to a culture that values diversity and inclusion. We welcome and encourage applications from people with disabilities, and are committed to providing accommodation as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

Home and Community Care Support Services has implemented a mandatory vaccination policy across the province that requires all staff to be fully vaccinated against COVID-19. Applicants being considered for employment will be required to provide proof of vaccination documentation confidentially to Human Resources upon hire. Any medical or human rights exemption requests will be reviewed and validated prior to an offer of employment.