Administrative Executive Jobs

Tasks
The administrative executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. The administrative executive works one-to-one with the executive on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an assistant role.
Administrative Executive Duties and Responsibilities

• Delegate tasks as appropriate to other members of the team
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Arrange executive travel, hotel and dining arrangements as needed
• Take dictation and meeting minutes, accurately enter notes and distribute
• Monitor office supply levels; reorder when appropriate
• Produce professional-quality reports, presentations and briefs
• Handle requests, feedback, and queries quickly and professionally
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Assume the role as the primary point of contact between the executives and internal/external clients

Requirements
Administrative Executive Requirements and Qualifications

• High level verbal and written communications skills
• Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Current in today's office technology, and computer software including MS Office
• Full knowledge of office management systems and procedures
• Proficiency in English
• Ability to stay calm and on-task in high-stress situations
• Discretion with personal and confidential information
• Ability to multitask and prioritize daily workload
• Exemplary planning and time management skills
• Basic bookkeeping and math skills