Account Payable Clark-Tao Solutions Inc.

About us

Trusted by leading global banks and financial institutions of all sizes, TAO Solutions has worked for over a decade with financial industry leaders worldwide. We design innovative and automated software solutions to empower the financial services industry with operational agility and robust capabilities. With office headquarters in Toronto and offices in Sydney, Australia, as well as San Diego, USA, TAO Solutions is in an expansionary mode. We are driven by an entrepreneurial and visionary mindset, which means there is plenty of room for innovation and initiative and for talented people to shape who we are tomorrow. Further information on our business, products, and services can be found at https://taosolutions.com.

The Accounts Receivable/ Accounts Payable Specialist is accountable for all aspects of the accounts receivable and accounts payable process for the group of TAO Companies.

Your next career move

• Provide monthly reports and updates on delinquent accounts and accounts receivable aging, and actively work to recover overdue invoices
• Manage positive business relationships with clients
• Reconcile invoices and post payments for all client accounts within the accounting system
• Perform Accounts Payable duties, including entering supplier invoice data and posting it in the accounting system, updating financial spreadsheets, reviewing bills to the company for potential errors and discrepancies, and, if applicable, investigating and resolving billing discrepancies
• Perform other administrative duties of the finance department
• Calculate, prepare and send invoices to clients, ensuring the accuracy of data and indexing calculations, as applicable, prior to distribution
• Administrative filing duties, including monthly sales tax filing
• Process expense reports for company employees

Does this sound like you?

• Sound analytical thinking, planning, prioritization, and execution skills
• 1 years of experience in Accounts Receivable and Accounts Payable or equivalent accounting role
• High level of proficiency with Microsoft Office productivity suite and spreadsheet programs and applications., specifically Excel
• Ability to communicate information in a straightforward manner with an attitude of exceptional customer service
• Accounting degree or diploma
• Strong work ethic and positive team working skills
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records with high attention to detail and a high degree of data entry accuracy
• Must possess a high level of moral judgment for handling confidential information and monetary transactions
• Proficiency with SAP Business By Design accounting software or another ERP accounting system is highly desired

Responsibilities

·Collect, organize, and transform large quantities of data into useful and reliable information to enhance the transaction management process, P&L attribution and senior management reporting;

·Conduct data integrity test to ensure the validity of the information used in analysis and reports submitted to senior management;

·Develop solutions to explain performance with regards to market events, trading activities, and other performance drivers;

·Collaborate with various departments and serve as primary contact with the Business Analysts group and the IT group to document data and system requirements;

·Work collaboratively on continuous process improvements initiatives;

·Work on ETRM (Energy Trading and Risk Management) system improvements, implementation projects and execute User Acceptance Testing;

·Participate in company-wide support & knowledge group regarding data tools (Alteryx, Databrick);

Requirements

·Enthusiastic learner with demonstrated ability to thrive in a fast-paced work environment;

·Strong analytical skills with excellent attention to detail and quality of work;

·Self-starter with the ability to work independently and as part of a large team;

·Ability to locate and collect data from appropriate sources and analyze it to prepare meaningful reports;

·Ability to self-motivate and work on a variety of tasks and projects simultaneously;

·Capable of solving problems and using sound judgment.

Qualifications

·College or bachelor’s degree in Computer Programming, or Bachelor’s in degree in Business Administration, Information Systems, or other relevant degree with exposure to data analysis;

·Knowledge of programming language such as Python, R, Matlab, SQL or similar;

·Relevant experience with large data sets is an asset;

·Knowledge of Alteryx is an asset;

·Knowledge of Trade capture and Data Validation System is an asset.

What We Offer

·Competitive salary, bonus, benefits from day 1, paid time off, Defined Contribution Pension Plan

·Opportunity for growth and development

·Exposure to different businesses, geographies, and teams

·A collaborative, open, dynamic and fast paced environment

LMS Management

·Supports the design, testing, implementation, integration, and regular administration of the company’s LMS

·Ensures LMS data is accurate through the maintenance of user information, enrolments, courses, and training; uses the appropriate governance methodology

·Identifies, troubleshoots, and resolves system issues as well as detects and prevents potential issues before they occur. Develops appropriate escalation procedures to address system issues and mitigate risk

·Assists with the customization of the LMS to the organization’s needs. Liaises with IT to customize tailored reports according to internal stakeholder requests

·Develops and regularly updates system documentation (including processes and protocols), user procedures, guides, and training for end users of the LMS. Is responsible for end-user communications

Learning Design and Delivery

·Curate engaging blended learning content that enhance skill development and knowledge retention

·Evaluate and monitor effectiveness of learning experiences through development of post training support and reinforcement tools to sustain behavioural change and drive improved performance and business outcomes.

·Partner with key stakeholders and subject matter experts across the organization to identify target audience learning needs and ensure learning assets meet business requirements.

·Work on ad hoc projects and other duties as required

Enough about us, let’s talk about you.

·Post-Secondary education

·At least three years of experience in a receptionist/administrative role

·Proficient Microsoft Office skills

·Clear and professional phone manner and face-to-face communication skills

·Able to manage multiple requests, prioritize and work according to established deadlines, internal processes, and policies.

·Strong organizational and time management skills in a fast-paced environment

·Detail oriented

·Ability to work independently and in a team-oriented environment.

·Initiative, self-motivation and adaptability.

Accountabilities

Front Line Service Support

·Provides general assistance to faculty/staff, students and visitors regarding Laurier's parking rules and regulations.

·Provides frontline reception/customer service support for the department for incoming phone calls, emails and customers daily. This will regularly involve engaging with individuals internal and external to the campus that may be disgruntled or indignant.

·Processes violation and temporary permit payments

·Fulfill permit requests completed in our online system including staff, faculty and student requests

·Responsible for issuing various temporary permits, including administering online guest parking permits

·Provides enforcement support to patrol staff including initiating tows

·Utilize departmental software(AIMS) and Banner to support departmental operations

·Assist with the coordination of special event parking inquiries

Financial Administration

·Completes weekly departmental deposits and sales reconciliation/reporting for all financial transactions

·Financial reporting provided for all revenue sources provided to Finance on a monthly basis

·Administers internal transfers for departmental paid parking

Administrative Support

·Co-ordinates departmental email communication to the campus community;

·Maintains confidential records in accordance with the Privacy Act and MTO Policies

·Maintains the Parking & Transportation Resources websites; including on-line forms and applications

·Coordinates annual multi campus permit order

·Maintains all inventories of Parking & Transportation Resources materials; including temporary permits

·Other duties as assigned

What you can expect from us

At Tao Solutions, our performance-driven culture is built on successful teamwork. We are ranked as one of the top companies to work for by Great Place to Work Canada and recognized as one of the best places to work in technology. We’re passionate about fostering an environment that positions each team member to succeed and grow their career. We are committed to diversity and inclusion and demonstrate our values through equitable pay, fantastic benefits, and an inclusive and accessible environment for everyone. Please let us know if you require accommodation during the recruitment and selection process.