Account Payables Coordinator Jobs

We need you at Pilothouse!

We're a fast-growing performance marketing agency that manages tens of millions per month in direct-response ad spending for awesome direct-to-consumer brands.

We work with disruptive brands, and big budgets, and make crazy ideas come to life!

Our model is built upon the core values of Alignment and Transparency, which means that, unlike traditional agencies that win by charging huge retainers, Pilothouse wins by delivering huge results.

Alongside our team of 170+ members spanning Media Buyers, Copywriters, Content Managers, Landing Page Developers, Content Creators, Email & SMS Coordinators, CGC & Influencer Managers, we need an Accounts Payable Coordinator to make payments to employees and vendors and work alongside an amazing accounting team.

REQUIREMENTS:

• Proven ability to take the lead on tasks and provide day-to-day direction to employees and other teams
• 2-3 years of experience with spreadsheets, including calculations
• Google sheets/Excel experience is an asset
• Demonstrated project management and organizational skills
• Strong interpersonal and leadership capabilities
• Extremely good at prioritizing tasks
• Ability to thrive in a deadline-driven role
• A love for technology, with the ability to learn new software quickly
• Solid analytical, critical-thinking and problem-solving abilities, with the ability to understand issues/problems and solve quickly
• High attention to detail
• Office management skills and experience, including developing, implementing and monitoring policy and procedures
• Accounting and payroll experience is an asset

THE DAY-TO-DAY:

• Review payroll entries, enter deductions and process payment
• Coordinate company credit cards including setting up, editing or canceling credit cards
• Coordinate multiple payment methods including direct deposit, wire transfer and e-transfer
• Submit employee records of employment (ROEs)
• Report payroll to external parties, such as workers compensation boards, employer health tax, CRA, etc.
• Provide support and guidance to employees about their expense claims
• Enter bills in accounting software
• Review employee expense claims, including travel costs and process payment
• Review bills received from suppliers and other third parties and process payment

ABOUT THE POSITION

As an Accounts Payable Coordinator, you will play a vital role in managing and coordinating the accounts payable process with a strong emphasis on data analysis and spreadsheet management. Your responsibilities will involve analyzing and processing payments, including supplier invoices and employee payroll, maintaining accurate records, and ensuring timely and accurate payment processing. Proficiency in spreadsheets, attention to detail, and the ability to work in a deadline-driven environment are essential for success in this role.

We are focused on building a team of people who are eager to learn and grow.

ABOUT PILOTHOUSE

We work with disruptive brands, big budgets, and make crazy ideas come to life!

Our model is built upon the core values of Alignment and Transparency, which means unlike traditional agencies that win by charging huge retainers, Pilothouse wins by delivering huge results.

We are focused on building a team of hustlers who are passionate about the Direct-To-Consumer space and who are eager to learn and grow. We push each other to do awesome work and encourage team members to bring even the wildest ideas forward.

Team culture is everything at Pilothouse. We have regular check-ins to discuss industry trends and new opportunities. You'll work with a team that has decades of marketing experience and want to learn from you just as much as you will from them.

APPLICATION INSTRUCTIONS - friendly hint - don't miss this part ; )

Along with your resume, please submit a cover letter and a brief explanation of why you are interested in this position.

Feel free to include an example of some of the awesome things you've done that make you stand out.

We appreciate your time and thank all applicants for their interest, but we will only be responding to shortlisted applicants.

BENEFITS

Perks for our online team members:

• Flexible work schedule
• Fun virtual events - we host company events to focus on fun and growth
• Casual dress
• Work from home

Perks for if you’re ever in town:

• Commuter friendly - we have bike storage inside our office
• Beer on tap - cold, local beer waiting for you
• Dog friendly

Job Types: Full-time, Permanent