Academic Operations Coordinator Jobs

DUTIES
Reporting to the Associate Dean, School of Contemporary Teaching & Learning (SCTL), the Administrative Coordinator will contribute to a culture of Operational and Academic Excellence by leading the logistical requirements of all faculty development initiatives at St. Lawrence College. These initiatives will require the incumbent to utilize their strong business acumen to build relationships with internal/external stakeholders, generate/review financial reports and coordinate special events on all three campuses.
In this role, the incumbent will work with a multidisciplinary team of teaching/learning experts to support existing faculty development programming and provide logistical support to new training opportunities that meet the needs of the academic division. The incumbent will also contribute to strategic planning by providing financial forecasting, managing enrolment data, and supporting the implementation of the course evaluation process.
Qualifications
Education and Experience:
A minimum of a 3-year diploma/degree in Business or another relevant field of studies.
A minimum of 4 years of experience coordinating regulatory business processes as the lead representative of a service department or organization. Experience in a higher education environment is a strong asset. Demonstrated experience managing financial resources including forecasting, managing, and monitoring complex budgets. Practical experience working with multiple stakeholders within largescale projects or special events. Experience applying strong communication, conflict resolution and negotiation skills to influence results and strategic direction is required.
Other Required Qualifications:

• Models the organizational values of Students-First, Teamwork, Integrity, Innovation and Belonging
• Project management knowledge and skills to support budget planning processes within prescribed strategic initiatives
• Skill in managing human, financial and physical resources
• Ability to adjust to change, model the adoption of change management and foster an atmosphere of continuous improvement
• Demonstrated advanced client services orientation and skills
• Highly developed communication skills, written and verbal and consultation skills to effectively handle interactions with individuals at all levels of the college and with external stakeholders
• Advanced knowledge of administration, human resources, financial and physical resource management
• Ability to work collaboratively in a complex and matrix environment as part a tri-campus team
• Ability to work with multiple internal and external stakeholders within event planning initiatives
• Proficiency with computer technology, excel spreadsheets and presentation software (Microsoft Office Suite); email communications (Outlook); PeopleSoft Student Information Systems, Human Resource Systems, and Financial Systems, and Databases
• Conflict resolution and negotiation skills
• Strong time management, prioritizing and multi-taking skills in an environment and the ability to work under the pressure or timelines with competing priorities

Physical/Work Environment Essential Requirements:
The successful incumbent must have the ability to report to the work location and work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.
Salary & Terms

• Start Date: August 28, 2023
• Admin Group: Pay Band 9: $69,600 - $87,001 per annum, commensurate on education and experience. In addition to the salary, the position is eligible for pay for performance.
• Closing Date: July 27, 2023 (4:00 p.m.)
• Posted Date: July 13, 2023
• Hours per week: 37.5

Documents

• Job Duties & Responsibilities

How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.
THIS IS A FULL-TIME ADMINISTRATIVE POSITION
St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, People and Culture at [email protected]. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact [email protected] and our Talent Acquisition Consultants will address your requests for accommodation confidentially.
This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.