Subcontracts Coordinator Jobs

Company Description
Our Mission
Are you looking to work with enthusiastic experts who are tackling game-changing challenges in construction and beyond? At OTG, we offer an open environment where bright ideas have a chance to shine, and everyone is eager to share knowledge.
Are you ready to join us?
Being a Subcntracts Coordinator at OTG
The role operates in the area of procurement and interfaces with various project disciplines in the course of the procurement processes including the initial phase of the need definition, the request for quotation phase and the subcontract and change orders preparation.
The Subcontract Coordinator reports to the Subcontracts Manager.

Type of Position: Permanent, full-time
What You’ll Do

• Negotiate prices, terms and conditions with awarded subcontractors and vendors
• Performs Ethics and Compliance due diligences
• Review/assess subcontractor quotes with technical lead
• Prepare and review change orders as needed
• Prepare the commercial part of tender documents for procurement of subcontractors/work packages including: Terms and conditions of contract and price schedules
• Coordinate with the technical lead to prepare the technical part of the tender documents for procurement of subcontractors/suppliers including: Scope of Works and schedule
• Uses Project procurement and accounting tools
• Prepare and negotiate the contracts, including terms and conditions with the support of legal team
• Prepare comparative charts, executive summaries and recommendation to award
• Work within the established procurement policies, procedures, systems developed for the procurement function
• Prepare and lead kick off meetings with subcontractors
• Keep the EDMS and integrated accounting systems updated with the corresponding procurement documents.

Qualifications
What it takes to make it

• Result oriented attitude with the ability to coordinate the efforts of other disciplines to accomplish objectives
• Hands on experience of procurement processes, bid analysis and subcontract negotiation and preparation
• Thorough understanding of areas of procurement including subcontract administration, insurance, financial instruments, purchasing, expediting
• Excellent interpersonal, written and verbal communication skills
• Proficient in Office 365 (Power Point, Word, Excel)
• Experience in infrastructure projects or similar in Canada is preferred.
• Excellent organizational skills.
• Team player with Strong organizational skills and the ability to work independently to meet deadlines, goals and objectives
• Detail-oriented, highly motivated with ability to effectively manage time
• 3-5 years of experience in a project procurement role.

Additional Information
Is this role for you?
We Offer:

• Competitive Salary
• Dental Insurance
• Disability Insurance
• (Optional) RRSP matching
• Comprehensive Benefits Package:
• Extended medical insurance
• Discretionary Bonus

Why OTG?
Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.
The benefits to Ontario are immense! With the Ontario Line, we're bringing faster, more reliable transit access to over 227,500 people within a 10-minute walk of a station. Imagine reducing daily travel time, easing crowding on Line 1, and making up to 57,000 more jobs accessible by transit in under 45 minutes for Toronto residents. As the project progresses, economic and community growth will flourish, creating thousands of job opportunities annually. And by providing an alternative transportation option, we contribute to reducing traffic congestion, greenhouse gases, and fuel consumption.
At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now!
While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.