Regional Administrative Specialist Ottawa Jobs

Demonstrated knowledge of the financial services industry and rules regarding estates, trusts, RESPs, RRSPs/RRIFs, TFSAs, non-registered investments and applicable taxrelated issues

You will work with a Advisors, as well as a larger Regional team of Administrators.

You will maintain a follow-up system for inquiries and issues, ensuring expeditious resolution based on MD specified service standards.

You will ensure that monthly compliance-related tasks, such as compliance reporting logs and following up on non-compliant paperwork, are completed efficiently.

You will liaise with Accountants and third parties to provide tax documents or statements as requested.

You will perform general office duties, including reception coverage, when required.

Maintaining applicable information and data entry within internal claims management software

Strong organizational skills with an ability to re-prioritize tasks and manage time effectively

Equivalency in combination of education and experience will be considered.

Demonstrated ability to manage changing priorities and proven organizational skills

Demonstrated organizational skills with the ability to prioritize and manage conflicting priorities in an effective manner.

Professional telephone manner and excellent communication skills both written and verbal

Integrated Asset and Facilities Management

Oversee management of project specific websites

The successful candidate will need strong technical, organizational and communication skills to ensure projects meet communications objectives.

3–5 years of related experience

Strong written and verbal communication skills

Experience handling a press conference, liaising with media, and organizing public consultations.

Integrated Asset and Facilities Management

Demonstrated supervisory experience and strong interpersonal and communication skills;

5 years of experience in a CHCP environment;

Valid (TSSA Certified) 1st or 2nd Class Engineering certifications;

Previous experience working in industrial plant operations (energy sector);

Knowledge of Microsoft Office and other CMMS technologies;

Please note that interviews will be conducted in English. Communication with the management team will require English.

August 2023 to January 2024

August 2023 - January 2024.

KNOWLEDGE, EDUCATION, QUALIFICATIONS, EXPERIENCE, SKILLS, AND ABILITIES

Manage and respond to all general inbox email accounts.

Manage/distribute incoming/outgoing mail and couriers.

Maintain information in the Alinity database, including data entry and profile updates.

Broad knowledge and understanding of office support and administration processes and tools.

Working knowledge on functioning within various databases.

Two or more years of full-time administrative support experience or an equivalent combination of related education and experience.

Provide operations support and documentation support for Managers.

Activities include but are not limited to planning; organization and filing; collecting and analyzing information and preparing reports.

Participates in special projects and initiatives and performs special assignments.

Coordinate with internal and external staff agencies for daily administrative operations.

Work collaboratively with other departments to help solve clerical issues.

Strong relationship manager with leadership skills

Superior oral and written communication skills. Able to mediate and facilitate large groups and communicate effectively with internal and external partners

Assign and supervise daily operational and administrative tasks

Standardize work processes within the region

Act as a resource person to solve operating and relational problems for the region

Build and maintain an efficient operational and administrative structure in keeping with internal rules

Experience working in banking industry, preferably within full-service brokerage

Solid understanding of industry and firm’s compliance regulations & requirements

Excellent verbal & written communication skills

Strong organizational skills, ability to prioritize, and a keen attention to detail

Competitive compensation package along with flexible benefits, performance bonus, and Employee Share Ownership Plan

Provide and maintain a high level of customer service and effectively build working relationships with business partners

Accounting support including preparing cheques, petty cash management and payment tracking

Minimum 2 years prior experience demonstrating administrative abilities

Superior knowledge of and experience with G Suite and Microsoft Office

Excellent verbal and written communication skills

Incredible organizational skills; thorough and meticulous attention to detail

A full benefits package including health and dental plans will be provided

Experience with Shopify, Square, Slack, G-Suite;

Interest and knowledge of photography is considered to be an asset.

Full-time employer benefits: Complete Group Insurance Benefits Package [incl. life, disability, spousal]

Screen all fresh leads, via text message, for the Account Executives across all studios;

Maintain clear, concise, and consistent communication between studio employees, HQ, and incoming/arriving guests;

Respond to the time-sensitive communications of absent Account Executives from their respective clients and provide the appropriate solution/response for them;

Previous Retail or Restaurant experience preferred

Candidate work availability should match store business needs

Great work ethic, flexibility and positivity

Key skills: 1. Data entry 2. SAP/Excel/Word 3. Time management

Previous experience with SAP is preferred as the worker will be doing billing/invoicing/FI/attaching information in the system.

Prior admin experience is required.

Soft skills: 1.Organized 2. Personable 3. Good communication skills

Supports project management process for new launches, continuous improvement initiatives, and sustainability projects

Three to five years related experience, or equivalent combination of education and experience

Superior organizational, problem-solving, and analytical skills; able to manage workflow

Manages social event coordination; coordination of workshops, special projects and events

Manages or assists with the review and updating of employee job descriptions

Excellent communication skills, both verbal and written