Recruitment Events Coordinator Jobs in Toronto Avenue, Morris, Manitoba

Preparing and extending offer letters

Providing an exceptional candidate experience for all applicants

1-2 years of administrative experience

Recruitment experience is an asset, but not mandatory

Previous experience as a coordinator, receptionist or administrative role

High attention to detail and strong communication skills

Proven time management skills with the ability to prioritize simultaneously with adherence within a strict fast paced environment.

Assist Team Services with scheduling of game day ice & field usage as well as practice requirements.

Report through the Live Events Manager, ensuring all event staff are briefed and coached on league standard processes and expectations.

Organize and chair, as assigned, event production meetings with internal staff and event promoters to determine promoter, event and building requirements.

Previous venue operations or professional league experience an asset.

Facilitate event execution through detailed completion of Event Details & Event Estimates.

Knowledge, Experience, Skills & Abilities:

·Degree in hospitality management, public relations or a relevant field is preferred

·Solid management capability including managing timelines and deliverables.

Reports to: Manager of Events & Awards

·Liaises with Marketing Coordinator regarding any sponsorship requirements and sponsor deliverables.

·Minimum 5 years of event experience.

Extended Health and Dental medical benefits for you and your dependents 30 days after joining

Assisting Event Managers with incoming leads

A minimum of 2 years of related experience in an administrative role within a hotel and/or hospitality environment.

WHAT ARE THE ADDITIONAL BENEFITS of WORKING AT THE park hyatt Toronto?

Paid medical days and paid personal days

Complimentary hotel nights and discounts at Hyatt properties around the world

Strong organization, administration, and time management skills

Partners effectively with other management across offices and disciplines

Manages transactional communications (registration confirmation, reminder communications etc.)

Manages registrations, waitlists and accessibility requests

Manages Travel, Gifts & Hospitality (TG&H) approvals for Public Sector attendees

Manages event updates (e.g. changes to timing, speaker details etc.)

Strong organizational and time management skills

Work with Client Relations Director and Manager on executing all in-store events for local market.

Manage and coordinate event logistics (invitations, gifts, guest lists, RSVPs, travel)

2+ years of event coordination experience

Strong written, verbal and presentation skills

Team oriented with excellent interpersonal and relationship building skills.

Recommend appropriate food & beverage offerings to suit the event needs and budget, including customized menus when appropriate.

Communicate event requirements to operating departments following the prescribed process.

Researching, and contracting external vendors to fulfill client event requirements where necessary, and managing external vendors while on site.

Ensure highest and best use of the managed facilities by:

Developing thorough knowledge of bank executive structure to allow for prioritization of bookings.

Contributing ideas to improve customer service offerings on an ongoing basis.

Assist in the management with signature partnerships.

Manage various partnerships with minimal supervision.

Develop and manage individual partner budgets.

Collaborate closely with all other departments to fulfill responsibilities, communicate and collaborate.

Previous experience in corporate sales or service, promotional marketing or event marketing

Sponsorship experience (agency, client, or property side) is an asset

Good communication skills, both written and verbal

Bonus: prior experience in planning mid-scale events

Assist in planning, organization, and execution of hosted and partnered events

Discover and organize corporate socials and ad hoc events with the executive assistant

Assist in outreach and expansion of a network of partners

Collect and document feedback from event attendees

Write and manage job postings for open positions

Creating strong relationships with our internal managers, to understand their current and future hiring needs

Exceptional written and oral communication skills

Strong administrative and organizational skills

Must have exceptional communication skills

Strong networking and relationship building/maintaining skills

Ability to assign and prioritize tasks for multiple events running simultaneously

An opportunity to have an impact with a post-secondary institution, poised to do great things.

A diverse, hard-working, committed team of people who care about each other.

Tools and technology that will allow you to succeed at your job.

What’s in it for you?

Excellent communication skills and ability to liaise with multiple teams, levels of management and departments

Prepare and manage annual events calendar, including key DE&I holidays/initiatives (e.g., Chinese New Year, Black History month, Pride, etc.)

Passion for employee and customer experience, creating community, producing creative ideas and celebrate diversity in workplace

5 to 7 years of experience in administration and event coordination

Work collaboratively with stakeholders on all Diversity, Equity, and Inclusion (DE&I) activities and events

Enthusiastic, energetic, solutions focused and excited by a challenge

Post-Secondary Education (diploma/degree), event management preferred;

Conserve senior managements’ time by providing administrative assistance, communications, producing analytics and preparing presentations on special projects;

Manage assigned projects and follow up with staff on completion of tasks;

Oversee and manage Fan Expo PCards including coding of expenses and following up on expenses;

Minimum 2 years work experience in Event Coordination preferred;

Minimum 1 year work experience in Administrative Support;

Post-secondary education in Human Resources or equivalent (Business Management or Business Administration) is an asset.

Facilitate in-person and Skype interviews with potential candidates before making recommendations for final interviews with the hiring manager(s).

1-2 years of previous recruitment experience is preferred.

Strong interpersonal skills, combined with an excellent judge of character is essential.

Results oriented, with the ability to manage tight deadlines and multi-task in a fast-paced environment.

Computer literacy in Microsoft Office (Word, Excel, PowerPoint); previous experience using an Applicant Tracking System an asset.

· Experience in using Microsoft Office suite, project management software, CRM systems, and other relevant tools.

· Support content management and digital assets via internal CRM platforms

· Excellent organizational skills and the ability to manage multiple projects simultaneously.

· Oversee and manage inventory levels, monitor asset performance, and make recommendations to optimize merchandising efforts.

· Minimum 2 years experience in a similar or related role; preferably in a fast-paced, consumer-facing environment.

· Exceptional attention to detail and strong problem-solving abilities.

Strong time management, organization, and coordination skills.

Draft relevant job postings in consultation with the hiring manager, ensuring they meet the appropriate requirements for the vacancy.

Ensure recruitment activities align with legislative requirements including the Ontario Human Rights Act and the Accessibility for Ontarian with Disabilities Act.

Superior communication (verbal and written) and customer service skills to provide positive, engaging, and professional experiences for all stakeholders.

Provide guidance to hiring managers in all areas of recruitment efforts.

Support hiring managers with the development of relevant interview questions.

Superior organizational and project management skills; strong writing skills; excellent analytical skills and report preparation.

Bachelor's Degree or an acceptable equivalent combination of education and experience.

Minimum three years experience in event planning within a career educational or recruitment setting.

Demonstrated experience planning and organizing numerous multi-day events within tight and conflicting time frames.

Experience tracking expenses against a budget.

Previous survey experience, survey analysis and report preparation required.

Approximately 1 to 3 years of hospitality, event management or planning experience

Research event management related platforms as the team evolves and requires new support systems

Manage the emails in the Event team inbox

Manage event registration and reporting outputs, such as guest lists, rsvps, dietary restrictions

Manage processing all invoices and vendor set up in dc Accounts Payable system

Assist event managers with completing the weekly event update calendar

Post-Secondary Education or working towards a degree or diploma, event/hospitality management fields are an asset

1+ years of experience in an administrative environment

Intermediate Microsoft Office skills and adept to technology

Opportunity to work at a renowned legal practice

Ample training to set you up for success

Working with the Events team to deliver virtual and in-person events on a national basis