Travel Coordinator Jobs

Who We Are

Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

Vale is a global leader in the production of iron ore and one of the largest producers of nickel. Active in Canada for over 100 years, Vale employs nearly 6,000 people across our corporate office in Toronto and sites in Manitoba, Ontario, Newfoundland and Labrador. Applying the latest technologies to sustainably produce nickel, copper, cobalt, platinum group metals, gold and silver is at the heart of what we do.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

Our Newfoundland and Labrador Operations are an integrated mining, milling, and processing operation. Nickel concentrate from the fly-in, fly-out Voisey’s Bay operation is shipped to our state-of-art Long Harbour Processing Plant where it is refined into low-carbon and high-purity nickel rounds, cobalt rounds and copper cathodes.

The Opportunity

We are currently seeking a Travel Coordinator to join our Site Services department in Voisey’s Bay. This is a permanent position, with a Monday to Friday schedule working from a home office.

The Travel Coordinator will ensure that all travel (charter and commercial) and accommodations are taken care of daily and will update and ensure adherence to policies and procedures in Travel for a remote site, while looking for efficiencies and improvements. The successful incumbent will book approved travelers to go to site when medical or questionnaires are complete. Review all travel related invoices for commercial tickets, hotel bookings, taxis, and meals to ensure compliance. Furthermore, communications for all travel related issues (weather delays, schedule and route changes, maintenance delays) will be sent out daily, and the incumbent will ensure the camp and Impacts and Benefits Agreement reports are accurate. Daily, weekly and monthly reports will also be prepared and communicated to employees. In this role, you will:

• Manage fixed wing air craft contract ensuring accuracy, compliance and continuous improvement;
• Prepare daily, weekly, monthly reports capturing all travel related data;
• Booking camp and or hotel accommodations and ground transportation;
• Maintaining Travel Logs for reimbursable flights to ensure invoicing opportunities.
• Develop and manage travel policies;
• Develop and issue daily travel manifest to support remote mine site;
• Update all travel requests, daily change requests, confirm medical clearance prior to booking flights;

About You

Education:

• Post-secondary diploma in Office or Business Administration necessary.

Experience:

• A minimum of 3 years’ related experience.

Skills:

• Detail oriented and works with a high degree of accuracy.
• Ability to maintain positive working relationships, both internally and externally.
• Excellent organization skills.
• Ability to make timely decisions inline with policies and procedures.
• Ability to work in a team environment.
• Excellent communication skills.
• Ability to work under pressure and tight deadlines.
• Capacity to prioritize evolving situations to determine urgency.
• Ability to multitask and meet deadlines.
• Experience in booking and requesting flights.
• Strong MS Teams and Office Skills.

What We Offer You

• Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
• Flexible work arrangements
• Work culture dedicated to safety, diversity & inclusion and career growth
• Online training and career development opportunities
• Grow your career in a large and global company, and mining industry leader
• Competitive salary
• Employee Family Assistance Program
• Leave for all of life’s reasons (vacation, flex, sick, top up for maternity/parental)

Difference Makes All the Difference

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Apply

Interested applicants must submit their application online at https://vale.eightfold.ai/careers . Innu Nation members and Nunatsiavut beneficiaries can also submit their application to their Vale Aboriginal Employment Coordinator.

Apply By: Sunday, August 6 th , 2023

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