Shawna Project Coordinator Jobs

Staff - Non Union
Job Category
Non Union Technicians and Research Assistants
Job Profile
Non Union Salaried - Research Assistant /Technician 4
Job Title
SHAWNA Project Coordinator
Department
Deering Research Division of Social Medicine | Department of Medicine | Faculty of Medicine
Compensation Range
$4,558.75 - $5,354.67 CAD Monthly
Posting End Date
May 23, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
May 21, 2024
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
As part of a multidisciplinary and diverse team, the Project Coordinator is responsible for day-to-day coordination and implementation of the project. Oversees recruitment and screening of participants, outreach and interview activities to support project goals, retention and follow-up, and community and clinical connections. Responsible for ensuring communication with community and clinical collaborators and fostering stakeholder relationships and functions as the point of contact to receive and convey information related to the project(s). Documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables. Communicates project status to all stakeholders and prepares and establishes reports, briefing documents and presentations. Coordinates and schedules research-related appointments and meetings.
Supervised by and reporting to UBC faculty, the incumbent works closely with academic and clinical researchers, the Division of Social Medicine, the UBC Department of Medicine, PHC, and PHCRI support staff, CGSHE staff, trainees, peer researchers, and a variety of community stakeholders. The Project Coordinator liaises with community stakeholders to facilitate knowledge translation activities to build awareness of research and to facilitate and maintain research capacity.
Organizational Status
Located in Vancouver, BC, the Centre for Gender and Sexual Equity (CGSHE) is a UBC and SFU-affiliated academic research centre housed at Providence Health Care (www.cgshe.ca). The CGSHE has a strategic mandate of leadership in promoting gender equity and sexual health equity through in BC, Canada and globally. The CGSHE currently consists of over 100 staff and faculty, including academic and clinical researchers, graduate students, and frontline research staff, working out of our CGSHE administrative offices and our community/clinical research hub in Vancouver’s Downtown Eastside. We work in a highly collaborative team and strive to hire members from diverse backgrounds and lived experiences.
Work Performed

• Maintains an understanding of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Executes project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
• Supervises, supports, trains and schedules other project staff.
• Plans and manages logistics for meetings, ranging from small team meetings to large stakeholder meetings, including preparation and delivery of materials and presentations, producing research meeting agendas, minutes, and summaries, and follow-up with relevant stakeholders.
• Prepares reporting materials, including written reports, briefing documents, and presentations. Gathers and summarizes financial information related to assigned projects for submission to the Principal Investigator and funder(s), as needed.
• Communicates project status and contributes to positive working relationships with a diverse set of stakeholders, including community partners, members of communities affected by the research, government officials, policymakers, and practitioners (e.g., healthcare providers).
• Assists in the communication of findings and development of knowledge translation materials for a wide range of audiences, and effective strategies for distribution of promotional materials.
• Oversees the progress of projects according to project plan, and reports on the status of the projects and any major issues/obstacles encountered. In collaboration with the Principal Investigator, identify and support resolution to problems or barriers for successful research projects/change initiatives completion.
• Manages the day-to-day coordination and implementation of research projects, including recruitment, informed consent, in-office and outreach interviews, and active referral to services to support project goals and ethical standards, following standard operating procedures.
• Develops and implements the operational aspect of the assigned projects and initiatives.. Act as a resource to project team and staff by developing project actions, providing support, monitoring deliverables, and maintaining project timelines.
• Develops polices and Standard Operating Procedures (SOPs), project initiatives, administration and data collection
• Performs other related duties as assigned.
• Performs qualitative data collection, analysis and drafting of research reports as needed.
• Acts as a liaison between SHAWNA cohort and qualitative research arms.
• Ensures project is administered according to research protocol, standard operating procedures, communication processes, and ethical guidelines for research involving human subjects (e.g., secure data storage and transfer, confidentiality).

Consequence of Error/Judgement
This position works with a high degree of independence and responsibility and exercises a considerable amount of judgement. Errors in judgment could result in serious financial or reputational consequences for the Centre, undermining the Centre's ability to meet commitments and achieve its strategic objectives, including the inability to successfully meet granting agencies' deliverables. Inaccurate projections and forecasts could cause the Centre to make costly decisions regarding levels of investigator and staff resources and other support. Poor public/private sector relationships could result in a negative image of CGSHE / UBC and may impact levels of research funding made available through partnerships. Errors could result in significant concerns regarding the liability, credibility and integrity of the Centre, PHC/ PHCRI, and University.
Supervision Received
Reports directly to and is supervised by the project UBC faculty lead. Works under general direction within established policies, procedures, and standards. Work reviewed against task objectives and conformity to standards.
Supervision Given
Provides supervision and training to research staff (e.g., where relevant, Community Research Associates, Interviewers, Research Assistants, and Graduate Research Assistants, ).
Minimum Qualifications
Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Preferred Qualifications
Experience or training in qualitative or mixed methods research an asset. Related work experience in project coordination, research or other relevant frontline work. Community knowledge or direct experience with communities marginalized due to social and economic disadvantage. Strong gender and sexual health equity and anti-oppressive lens and knowledge and experience with underserviced populations. Experience with conflict management and supervision of diverse staff. Research experience or training is an asset. Current CPR, sexual health, or naloxone administration training an asset. Class 5 Driver’s License an asset for use of CGSHE / UBC outreach van. Excellent time management skills including the ability to prioritize work and meet deadlines. Ability to work collaboratively with other team members and ability to work independently with minimal supervision. Ability to communicate effectively both verbally and in writing. Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally. Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines. Demonstrated knowledge of and commitment to anti-oppression principles. Flexibility in hours and willingness to work across CGSHE/UBC offices and community to support outreach and recruitment. Ability to maintain researcher-participant confidentiality. Computer skills including experience in Microsoft Office suite (Word, Excel, PowerPoint). We are prioritizing BIPOC and LGBTQ/2S people, as well as other grounded expertise with human rights, sexual health, and reproductive justice lens.