Shared Services Advisor Jobs

Company:
Finning Canada
Number of Openings:
1
Worker Type:
Permanent
Position Overview:
Reporting to the Shared Services Supervisor, the Shared Services Advisor will be responsible for coordinating the Maintenance Work Order administrative process including document control, internal communications, Service Excellence governance and other work order activities.
We are seeking individuals who understand the value of customer relationships and providing customer centric solutions.
We look forward to you joining our team!
:
Major Job Functions:

• Responsible for Service Request process including: account verification, credit approval, review & application of marketing programs, compile product service history, service letters, and Dealer Product Support results. 
• Identify & communicate risks such as bid variance, rework, and threats to commitment dates
• Attend Scheduling and PRE/ MID / POST Job meetings, capture action items, document smart action plans and update commitment dates.
• Initiate closure documentation and job closure activities as per checklist ensuring that the Work Order is complete.
• Provide visibility to any threats or risk to Finning discovered while researching service history, nature of repair, or other factors that disclose a potential of risk to the business; create visibility during repair execution and participate in applicable Key Stakeholder conversations
• Understand & coordinate site training & site access clearances for Finning Service Technicians as required
• Communicate any deficiencies (Labour, 3rd party billing, check sheets, service reports, parts returns / core credits) and follow up on completion
• Verify that Service Request provides clarity to align scope / budget and schedule agreed to in quote

Qualifications:

• 5+ years of administrative experience
• Excellent communication skills, both verbal and written
• Service-oriented mindset, attention to detail and the ability to adjust priorities to match urgency
• Performing a similar role in a Dealership or Coordination Role in Construction / Oilfield / Forestry / Marine or Site / Field Administrator is an asset
• Solid understanding of project management: scope, schedule, budget, risk, communication, change management and stakeholder management
• Knowledge of document control, billing, repair and work order processes is beneficial
• Degree or Diploma with focus on Business, Accounting or Administrative preferred

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.