Senior Proposal Specialist Jobs

What is the Opportunity?

As part of the growing Business Development Team, the Proposal Specialist will assist in the management, production, coordination, and development of proposals and credential packages, that support the firm's growth and strategic efforts. Working closely with Entuitive's Leadership team and technical experts, the Proposal Specialist will ensure consistency of materials and messaging across all markets while elevating the firm's brand. The Proposal Specialist will ensure all work is carried out in full support of Entuitive's Vision, Mission, Values and One Company culture. Entuitive is seeking a highly motivated Proposal Specialist based in Toronto.

What will you do?

• Conduct debriefs with clients.
• Mentorship of junior staff.
• Monitor progress of the proposal process with timely follow-up to ensure internal proposal deadlines are being met.
• Participation in strategy discussions and win themes for high profile proposals.
• Writing and editing thoughtful, tailored narratives focused on meeting or exceeding the client and/or project's requirements.
• Manage and coordinate the proposal process from start-to-finish to ensure top-quality, competitive, and winning response to comprehensive RFPs, RFIs, RFQs, RFSOs and related documents.
• Other duties as assigned.
• Draft, edit, assemble, and review proposal copy for compliance, accuracy, and content, and coordinate / participate in review sessions with team members to ensure the integrity of all documents.
• Lead the RFP review process including reviewing RFP requirements and identifying possible red flags, establishing a proposal checklist which outlines deliverables, responsibilities, and timelines for the submission as well as and identifying questions for the client.
• Stays abreast of marketing best practices, market and industry trends, companies, and competitors to support decisions with respect to marketing and business development initiatives.
• Manage the bid kick-off and proposal planning session, ensuring that all key proposal stakeholders are represented and well-informed.
• Participate in the development, maintenance and coordination of content, tools, and templates for ongoing improvement of proposal management.

• The willingness to be Entuitive.
• Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization as well as external parties.
• Good judgement and problem-solving skills with the ability to work in a team environment.
• Proficient in Microsoft Word, PowerPoint, and Adobe InDesign. Working knowledge Adobe Creative Suite is an asset.
• Strong project management and time management skills, with the ability to manage tight deadlines and competing priorities.
• Experience preparing responses to RFP/RFIs, customized pitch books and presentations.
• Ability to effectively deliver quality work under tight deadlines and a high degree of attention to detail.
• Ability to work Overtime if needed. We work hard to maintain a good work-life balance, but overtime may be needed on specific submissions or busy periods.
• Exceptional writing, editing and proofreading skills.
• Able to have fun and love their work!
• Diploma or degree (preferred: Business, Marketing, Communications, English).
• Flexible and open to changing priorities and managing multiple tasks.
• Experience working in the Architecture, Construction, or Engineering is an asset. All other professional service experience will still be considered.
• Minimum of 8+ years of experience working within a proposal or BD team is required.
• Ability to effectively deliver quality work with a sense of urgency and a high degree of attention to detail.

Why Entuitive?

• Commitment to staff growth through mentoring and training.
• Competitive benefits package.
• A hybrid work in the office/work from home model.
• Flexible working hours.

About Us

We are a group of engineers, designers, technologists, and city-building experts delivering uncompromising performance through a comprehensive range of services for the built environment. Our culture and commitment enable us to achieve progressive solutions to the most complex challenges. We are purpose-led and passion-fueled.

Founded in 2011 and backed by decades of experience, we take design performance further through our collaboration with clients in North America and abroad, including architects, developers, building owners, managers, and construction professionals.

Our practice encompasses integrated structural engineering, building envelope services, sustainable building consulting and planning, special projects and renovations, energy and carbon performance, fire and pedestrian modelling, restoration, bridge design and rehabilitation, construction engineering, and transportation for new and existing structures and communities.

We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.