Senior Legal Assistant– Labour And Employment

Filion Wakely Thorup Angeletti LLP is a leading management labour and employment law firm. We are currently seeking a senior legal assistant to work in our Toronto office.

Summary of Position

This is a full-time position working as a senior legal assistant providing legal and administrative support to lawyers in our Toronto, Ontario office. Filion employees benefit from a hybrid work environment.

Responsibilities

Responsibilities include but are not limited to:

• Meeting timelines/deadlines, scheduling meetings, maintaining professionals’ calendars, and maintaining tickler/reminder systems
• Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
• Other administrative duties as required, including working with and assisting other legal assistants
• Coordinating client meetings, including scheduling rooms and arranging for needed audio-visual equipment
• Preparing correspondence and legal documents for review, including court documents and documents for administrative tribunals such as the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario
• Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files
• Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements
• Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for the Billing team
• Ensuring timely service and filings in accordance with the Rules of Civil Procedure and procedural rules of administrative tribunals

Qualifications

• Flexibility with respect to working occasional overtime on an as-needed basis
• A minimum of five years of experience as a legal assistant
• Knowledge of the Rules of Civil Procedure
• Highly proficient with Adobe Acrobat, Windows and Microsoft Office (Outlook, Word, Excel) is essential
• Ability to provide excellent and timely service to clients and colleagues by understanding their needs and using available resources
• Demonstrates relevant expertise, critical thinking skills and initiative to consistently deliver quality work
• A certificate or diploma from a legal administrative assistant program would be a strong asset
• Ability to take initiative and work independently
• Ability to work effectively with others by being flexible, respectful, communicating clearly, and proactively sharing knowledge and offering assistance
• Knowledge of iManage and Acumin is an asset

As a member of the Filion team, you will have access to:

• Competitive salary including paid overtime and a comprehensive benefits plan

Filion Wakely Thorup Angeletti LLP is one of Canada’s leading firms practicing exclusively labour and employment law on behalf of management. The firm has offices situated in Toronto, London, Kitchener-Waterloo and Hamilton, Ontario. Filion Wakely Thorup Angeletti LLP is committed to excellence in client service, legal proficiency, and professional ethics. The firm is a founding member of Advocates for Employers of Canada, an alliance of management-side labour and employment practices across Canada. Filion Wakely Thorup Angeletti LLP is also the sole Canadian member of L&E Global, an alliance of over 1700 labour and employment lawyers in more than 150 offices around the world.

We thank all applicants for their interest in FWTA LLP; however, only chosen applicants will be contacted. The firm welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in the selection process.

Candidates who meet the above qualifications are asked to email their resumes to [email protected].

NO AGENCIES PLEASE