Recruitment Coordinator

Classification & Regular Hours

Hours per Week: 35

Salary Grade: 13

Please note that this is a temporary full-time role with an end date of October 4th, 2024.

Secondments are Welcome

Click here for more details on secondment opportunities.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Faculty of Engineering is dedicated to the advancement of learning through teaching and research and the discovery and application of knowledge in selected engineering disciplines. The Outreach & Recruitment Office strives to deliver programs and services to youth (K-12) and their stakeholders to garner and support an interest in Science, Technology, Engineering and Mathematics (STEM) that ultimately will lead to become a student within Western Engineering

Responsibilities

The Recruitment Coordinator is responsible for the recruitment, admissions and retention of future students in the Faculty of Engineering. This role plans, organizes, and executes all undergraduate, and some graduate, engineering recruitment, admissions and retention activities, including large events, admission activities and retention strategies in order to increase enrollment and awareness of Western Engineering and it's programs. The Recruitment Coordinator acts as a first point of contact and meets with future students/parents to attract high-caliber students to the Faculty and will participate in developing recruitment and retention strategies, updating and creating promotional materials (print and web), and maintaining the websites. The Recruitment Coordinator will also provide assistance in outreach activities where there is a recruitment overlap, including activities where the target age group is Grade 9-12. This role will liaison with Western International to support potential and incoming international students to Western Engineering as required.

Qualifications

Education:

- Undergraduate Degree (preferably in Business/Management Studies, Science or Engineering)

Experience:

- 3 years of experience working in a University (post-secondary) environment building strong relationships with students, faculty, staff and the community

- Human Resources, recruiting or counselling experience, specifically in relation to recruiting highly qualified personnel (students)

- Proven sales/marketing/public relations experience with selling a program, product or concept

- Experience coordinating and planning events with multiple stakeholders with demonstrated experience in public speaking with outstanding presentation skills

- Mental Health training and exposure and experience working with at-risk populations (physical and mental)

- Experience with BIPOC and female audiences and with high school student programs

- Counselling and international student relations experience preferred

- Experience with high school student outreach programs preferred

Knowledge, Skills & Abilities:

- Knowledge of post-secondary programs, protocols and processes related to admissions

- Knowledge of procedures required of incoming international students

- Knowledge of Western Engineering's program and certificate contents and requirements

- Ability to act on new information and effectively contribute in a changing environment

- Ability to effectively present information, and conduct training sessions and workshops

- Compelling and persuasive communication skills to engage individuals and teams inside and outside the University

- Ability to apply creativity, innovation and resourcefulness to daily work

- Cross-cultural competency with an ability to interact and work effectively with people from different cultures and backgrounds

- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community

- A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills

- Self-directed, and comfortable exercising discretion and independent judgment in a fast-paced environment

- Demonstrated organizational skills to anticipate, plan and balance multiple priorities with many interruptions with the ability to meet and cope with the stress of deadlines while maintaining accuracy

- Capacity to consider issues from the perspective of others

- Ability to work within a flexible schedule to accommodate the Faculty's events and activities with the ability to work evening and weekends for events and workshops

- Intermediate computer skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with Adobe Acrobat, with content management systems (such as Cascade), with applications and databases to input, organize and analyze data (such as Access, Qualtrics, PeopleSoft HE)

- Interpersonal skills to liaise with prospective and current students, staff, faculty and other members of the Western community with the ability to respond and be sensitive to the emotional needs of students, support staff and faculty working under pressure

- Ability to plan and manage events of various sizes; familiarity with large-scale events an asset

- Must have a valid Class G driver's license and access to a car is preferable; Must be willing to travel within Southwestern Ontario on a regular basis and be willing to travel internationally (infrequently)

Background Checks

Please note, successful applicants may be required to produce current record check(s) (e.g. vulnerable sector, criminal record and police information) from a police service prior to commencing employment.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at [email protected] or phone 519-661-2194.

Please Note:

Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #32339 by midnight on August 30th, 2023.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.