Recruitment Associate

Reporting to the Manager, Talent Management, the Recruitment Associate is responsible for providing consistent support for high volume full cycle central recruitment services at Hamilton Health Sciences. The Recruitment Associate supports an assigned portfolio, up to and including the Director level. The Recruitment Associate is responsible for the effective and efficient delivery of centralized recruitment services within their assigned portfolio, acting as trusted advisor to leaders on recruitment issues and initiatives, supporting the execution of business operations while aligning with recruitment and workforce planning strategic objectives.

The Recruitment Associate acts as a primary point of contact for hiring manager/ department leaders and collaborates with the client portfolio to attract, qualify and hire candidates through the recruitment and selection process. The Recruitment Associate provides subject matter expertise for full cycle recruitment, ensuring adherence to recruitment processes, procedures and applicable collective agreement language, and relevant employment and human rights legislation.

As a client focused role (internal & external), the Recruitment Associate is responsible for improving the experience of candidates as well as the hiring managers throughout the recruitment cycle.

Recruitment & Selection

• Provides input into centralized advertising/marketing strategy for unionized and non-unionized positions to recruit qualified candidates.
• Conducts external candidate research and engages in active/targeted recruitment and outreach for difficult to fill and critical roles for the organization. Utilizes in depth understanding of the organization, program areas, and roles to increase interest and applications from passive candidates.
• Creates recruitment tools and resources for efficient and standardized candidate screening as necessary.
• Conducts prescreening assessments with candidates to determine interest and experience for position and suitability for interview.
• Navigates multiple HR (myHR, ODISS) and recruitment systems (Taleo) and using the system to appropriately review resumes, and track candidates through the recruitment process.
• Coordinates with job/career search websites to obtain pricing and facilitate payment for positions classified as difficult to fill in collaboration with HR Operations. May advise on recruitment advertising strategies in conjunction with specialized expertise from Talent Management team as requested.
• Responsible for creating a positive candidate experience through all communications and engagement.
• Tracks current vacancies and status of all requisitions to provide frequent updates to Recruitment Team Lead and Hiring Manager.
• Participates as the HR representative in group interviews as required. Facilitates group interviews with multiple client groups and leads debrief session to determine candidate/organizational best fit.
• In consultation with hiring manager, manages job offer details, negotiating key items such as start date, vacation, and salary. Keeps the hiring manager informed on progress throughout offer management stage.
• Screens applicants for the position based on the qualifications determined in the posting, consulting with hiring manager as needed.
• Facilitates recruitment planning and advisory meetings with client group to assess and determine on-going recruitment needs and vacancies.
• Collaborates with client group to maintain and update posting language, advise on process and policies relating to the creation, approval and posting of jobs. Provides guidance to ensure posting accuracy and attractive to a diverse range of qualified candidates.
• Monitor and analyzes key recruitment metrics from applicant tracking system (Taleo) and HRIS (myHR) to measure the success and efficiency of recruitment process.
• Lead recruitment projects by developing project plans, assigning responsibilities, monitoring progress, and ensuring successful completion.
• Works with hiring manager and other HR Partners on exception request to offers (Salary, vacation, rehire etc.).
• Works closely with the HR Operations team, HR Business Partners, and other HR partners as required throughout the recruitment process to manage issues, escalations, and mitigate risk.
• Develops evaluation plans for career forums and hiring events and provides feedback to Manager, Talent Management, Recruitment Team Lead, and client portfolios regarding return on investment.
• Completes necessary forms and paperwork to ensure candidate offer letters and onboarding forms are processed appropriately.
• Serves as the primary contact for a client portfolio of hiring managers and department leaders while managing the end-to-end recruitment process.
• Provide hands on support to Recruitment Team Lead and other stakeholders for transformational and continuous improvement projects, which impact acquisition, development and retention of HHS employees.
• Adheres to multiple collective agreements and seniority guidelines, human rights and employment legislation when engaging and making determinations regarding internal and external candidates.
• Solutions recruitment issues by gathering required data, performing analysis, and providing inputs to recommendations.
• Conducts reference checks for candidates to determine experience and ensures the suitability of those references. Consults with Hiring Manager and makes recommendation for hire based on reference report.
• Creates interview guides and scoring matrix tools to assess candidates suitability, ensuring appropriate questions and fair scoring based on current best practices and legislated requirements.
• Prepares recruitment reports on a frequent basis to evaluate key metrics and provide updates to Recruitment Team Lead and client portfolio.
• Prepares recruitment related proposals, reports, and presentations for a diverse range of stakeholders, including the senior leadership level. Provides leadership, coordination, and logistical support for large-scale career forums and hiring events. Acts as representative on behalf of Hamilton Health Sciences to support a positive candidate engagement and branding of the organization.

This position is eligible for a hybrid remote work arrangement, in accordance with HHS' Remote Work Policy

University degree in Human Resources Management, Business Administration or equivalent

• Strong technical skills using HRIS and recruitment systems (Oracle Cloud, Taleo), and Microsoft Office
• Critical thinking and effective communication skills to influence and engage multiple stakeholders and gain necessary buy-in
• 5 years of Human Resources Information System and Recruitment System data management, reporting, and analytics experience
• Strong knowledge and ability to apply key workforce planning tools and concepts.
• Strong client service focus with an approach that makes clients and candidates feel valued
• Highly capable of working in a fast paced environment
• Strong knowledge of healthcare workforce environment and end to end recruitment process
• 5 years of Human Resources experience in a complex unionized and/or hospital environment.
• Excellent communication (verbal and written) and interpersonal skills.
• Ability to work independently, organize and establish priorities and ensure project and task deadlines are met.
• Strong planning and organizational skills with exceptional attention to detail
• Excellent abilities in critical thinking, problem analysis, and solution development.
• 3 years project coordination/management experience
• Strong legislative and regulatory knowledge (Employment Standards Act, Human Rights Code, Accessibility for Ontarians with Disabilities Act)
• Excellent reporting and analytics capabilities.
• CHRP/CHRL considered an asset
• 5 years of experience leading and executing end to end recruitment and selection activities for a high volume, diverse client/program portfolio
• Ability to work with tact, diplomacy, and confidentiality.
• Innovative and results-oriented

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Employee Health Services.

Job

Administrative/Service

Primary Location

Ontario-Hamilton

This position will be located at

100 King St. West

Organization

HR Operations

Status

Regular

Hours per week

37.5

Number of Openings

1

Union Code

Non Union Employees

Minimum Salary

39.2500

Maximum Salary

50.3200

Post Date

Jul 11, 2023, 12:00:00 AM

Jul 17, 2023, 11:59:00 PM

Unit Summary

Hamilton Health Sciences is a community of 15,000 staff, physicians, researchers and volunteers that proudly serves southwestern Ontario residents. . We also provide specialized, advanced care to people from across the province. HHS is the only hospital in Ontario that cares for all ages, from pre-birth to end-of-life.

We strive to ensure our people are engaged, enabled, and empowered to deliver on our mission and our vision of Best Care For All. We pride ourselves on being an inclusive organization with a robust wellness program, a rich variety of education, training, and professional development opportunities, meaningful recognition initiatives, and competitive compensation and benefits including one of Canada’s premier pension plans.

As the largest employer in the Greater Hamilton region, HHS plays a vital role in training the next generation of health professionals in collaboration with our academic partners, including McMaster University and Mohawk College.

The Central Recruitment team is an integral part of the overall Human Resources Portfolio at HHS. The recruitment team is responsible for delivering efficient and effective high volume full cycle central recruitment services at Hamilton Health Sciences. In collaboration with the Talent Management department, the Centralized Recruitment team supports HHS Leaders and programs across the hospital in their operational and strategic staffing needs.

Schedule Work Hours

Days, Monday to Friday with willingness to be flexible with working hours to suit operational requirements. 37.5 hours per week.

Guidelines

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at 905-521-2100, Ext. 46947for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article 13.01 (b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement