Proposal Office Assistant Jobs

What the position entails:

Are you someone with an innate instinct for details and can focus on specifics when others look at the big picture? Do you enjoy working with Microsoft applications, search engines and databases? Are you willing to learn the details of a new industry to conduct detailed daily searches? Are you organized and enjoy knowing there are specific tasks you will need to perform most days, but good with time management and can still manage juggling multiple tasks when needed to meet deadlines?

If you said yes to all the above, you may be who we are looking for!

GeoVerra is currently seeking a Proposal Office Assistant to join our team, reporting to the Proposal Lead. This is a great opportunity for someone looking for full-time work within a fast-paced organization. This position requires management of multiple requests and timelines while ensuring that deliverables are achieved. The ability to effectively communicate with all internal/external stakeholders is essential. This is a full-time (40 hours per week), permanent position with the option to work remote, hybrid or full-time in the office.

What you will do:

• Create, update and edit corporate resumes for inclusion in our proposals.
• Follow detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve company objectives.
• Daily searches of nationwide databases identifying potential new opportunities for our team to bid.
• Work with Project Managers to save proposal information in our Corporate Database.
• Generate and format reports based on this information as needed.
• Support the Proposal Specialists or other members within our division, when needed, in maintaining support documents, generating new winning proposals and/or marketing materials.
• Support a positive working team atmosphere and professionalism.
• Follow up with Project Managers when updated information has not been provided.

What you will bring:

• Interest in continuous learning, with the initiative and desire to take on evolving and more challenging demands.
• Adaptable and able to think outside the box.
• Excellent written and verbal communication skills.
• 2+ years' experience in administrative support.
• Experience doing searches using online web portals.
• Ability to work to deadlines and see tasks through to completion.
• High attention to detail and accuracy required.
• Post-Secondary education in an asset.
• Computer proficiency in MS Outlook, Word, Excel, PowerPoint, MS Teams, and Adobe Acrobat Pro/BlueBeam is desirable.
• Ability to identify issues and independently formulate and present solutions.
• Ability to work without supervision, effective time management and strong organizational skills.
• Ability to work effectively and competently with people at all organizational levels and is a great team member.
• Contribute on an ongoing basis toward maintaining a safe working environment for yourself and those working with you or in your close vicinity.

What we offer:

• Comprehensive benefits coverage, vacation, wellness days, and RRSP matching contributions.
• Most importantly, a fun team!
• Diverse projects and a fast-paced working environment
• Work-life balance
• Competitive compensation
• Growth and advancement opportunities
• Flexible workplace program
• Local social clubs
• Support to the communities we live and work in
• Tools and services to support your mental wellness.

Please contact [email protected] if you have any questions about this role.

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