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Program Administrative Assistant - Mental Health Program
Company | Trillium Health Partners |
Address | Mississauga, Ontario, Canada |
Employment type | TEMPORARY |
Salary | |
Category | Hospitals and Health Care |
Expires | 2023-07-23 |
Posted at | 10 months ago |
- Superior interpersonal and communication skills, both oral i.e. answer phones, screen, direct and handle calls; maintain voicemail and written with proven abilities in preparing, designing and distributing internal/external correspondence including: reports, presentations, proposals, letters, memos, minutes, spreadsheets, etc.; combined with a customer-focused approach and ability to handle requests from inside and outside the organization,
- Previous experience working as a Program Administrative Assistant in a hospital setting preferred
- High accuracy and attention to detail when performing a wide variety of tasks
- Strong organizational skills with the ability to prioritize tasks
- Grade 12 education combined with 2 years of community college secretarial and/or equivalent work-related experience providing office and clinical administration services including correspondence preparation, mail delivery, file management, minute taking, typing and distribution of agendas and minutes, office supply maintenance.
- Advanced technical skills in Windows, MS Word, PowerPoint, Outlook, Excel, MS Project, videoconference and teleconference set up, and medical terminology knowledge
- Must be willing to travel across sites as needed
- Self-directed individual who can work independently with minimal supervision and can anticipate the needs of the program leaders
- Proven abilities in general accounting support such as processing and tracking invoices, AP/AR expense requisitions and other fundamental transactions
- Previous experience with organizing meetings, education events, etc. and the maintenance of accurate attendance records for CME accredited events.
- Ability to manage multiple calendar activities, including booking meetings with internal and external stakeholders, planning and coordinating special events, and assisting with travel arrangements for the Medical Director and Program Director
- Experience and ability in minute-taking, dictation and transcription; well-developed keyboarding skills (50 w.p.m. minimum-accuracy)
- Priority in coordinating schedules of two leaders to ensure alignment and shared accountability
- Calendar management
- Take detailed meeting notes and create sussinct minutes – multiple monthly meetings
- Coordination of multiple monthly program meetings (including tracking action items and agenda items)
- Coordinate non-OHIP based remuneration for Ontario Psychiatrists (i.e. Sessionals, HOCC, Stipends, etc.) by tracking and responding to monthly invoices from multiple MDs to ensure the highest level of accountability
- Coordination of Rounds (create posters, book rooms, logistics set up) and On Call schedules
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