Payroll Administrator (Tft) (Nu 28.23)

Basic Function:
To ensure employees receive remuneration for their hours worked on a bi-weekly basis, payments regarding employee deductions are made on time, and records of employment are issued to employees when required.
Position Description:

• Update timecodes and job/activity combinations on timesheet grids, collaborate with Finance for accuracy.
• Support employees with electronic timesheet entry on a bi-weekly basis. Input status changes from adjustment sheet daily.
• Ensure payroll is accurate and conforms to policy/union contracts, provincial and federal regulations and legislation.
• Responsible for maintaining the payroll system and running employee audits.
• Accurate calculation of employees’ compensation.
• Set up codes, tables, and files. Testing system in test site.
• Assist employees resolve time entry errors and report system issues to IT/Finance as necessary.

• Post-Secondary degree or diploma in an business related discipline or equivalent
• Provide efficient and courteous customer service while answering employee payroll inquiries.
• Knowledge of current legislation and documentation affecting human resources, i.e. Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act and WSIB Policies, etc.
• Prepare overtime reports and send out adjustments on bi-weekly basis.
• Superior technical knowledge and ability to problem-solve time-sensitive issues
• 2 years on-the-job high-volume payroll experience
• Experience in a Municipal setting and unionized environment would be considered an asset
• Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act
• Verify direct deposit rejections and process quick additional payroll as required.
• Other duties as assigned.
• Process payroll by calculating amounts, printing reports, importing electronic timesheet files, generating pay statements, directly depositing pay into employee bank accounts, posting to the GL and closing off each pay on a bi-weekly basis.
• Ensure Employees’ are accurately remunerated for hours worked and a record of each employees’ earned income is kept.
• If you are electing to include a cover letter, the cover letter and resume must be sent as 1 file.
• Prepare electronic remittances for payments to Receiver General, Family Support, and Garnishees on a bi-weekly basis.
• Responsible for creating, distributing, collecting and processing overtime carry-over forms at in with the collective agreements and the non-union policy at year end.
• Proven organizational skills demonstrating effective time management, accuracy, and adaptability
• Track hours worked for part-time staff to process increments on a bi-weekly basis.
• Valid Ontario driver’s license and access to a reliable vehicle
• Excellent interpersonal skills in dealing with staff and with the public
• Responsible for all changes in the payroll system, including updating pay rates and inputting retro-activate payments.
• Ability to work independently with little direction in a fast paced environment, and meet deadlines with constantly shifting priorities
• Electronically distribute overtime reports on a monthly basis.
• Assist Payroll Manager with year-end duties.
• Generate and post monthly sick accrual entitlements for all applicable full-time employees.
• Issue Records of Employment (ROE’s) as required. Create ROE’s in Payroll system, export file to Service Canada and finalize/submit electronically via ROE Web.
• Balance time banks in JBS scheduling software databases with the payroll system on a bi-weekly basis.
• Prepare electronic remittances for payments to Unions, Staff Funds/Charitable Donations, Employer Health Tax, and OMERS on a monthly basis.
• Process clothing allowance pay-outs as per applicable collective agreements.
• Computer expertise; must be able to apply advanced functions of Corporate standard software (i.e. Excel), Microsoft Dynamics Great Plains HRMS/Payroll system software and PEARL Electronic timesheets system
• A high degree of integrity and discretion due to exposure to confidential and/or politically sensitive information
• Backup for Payroll/HR Assistant and Payroll Manager as required.
• Payroll Compliance Practitioner (PCP) Certificate through the National Payroll Institute (NPI)
• Verify and process P/T vacation pay-outs for all applicable union groups, prepare and distribute back-up calculation documents.
• Excellent oral and written communications skills
• Knowledge/understanding of accounting principles
• Monitor time bank maximums and overages bi-weekly and input adjustments as required.
• Knowledge of payroll procedures
• Ensure the file extension for your resume document is .doc, .docx or .pdf