Part Time Executive Assistant

Come Work with Us!

At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

Job Title

Part Time Executive Assistant

What is the opportunity?

***This is a casual position for vacation coverage and other support needs***

In this role, you will play a critical role by providing direct support to the Senior Vice President, Everyday Banking and Client Acquisition and other senior management team members as required. In addition, you will collaborate with RBC Leadership, the senior management team and business partners on behalf of the Senior Vice President, Everyday Banking and Client Acquisition for follow-up on action items, maintain calendars, coordinate travel arrangements, facilitate department events, maintain and organize files.

What will you do?

• Calendar management including prioritizing scheduling and managing conflicts; provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)
• As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
• Coordinate travel, hotel arrangements, and client events for Senior Vice President, Everyday Banking and Client Acquisition and team, as needed.
• Act as the key contact for Senior Vice President, Everyday Banking and Client Acquisition and other Senior Directors, that you will be supporting.
• Maintain vacation schedule and up-to-date records for the executive and their direct reports within Workday.
• Prepare expense reports ensuring accuracy and adherence to policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.
• Some light monthly report management, including preparation of portfolio quality metrics and aggregation of team member comments
• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.
• Set up and coordinate business planning sessions, town halls, staff meetings, management meetings, bi-weekly management team meetings and one-on-ones with direct reports.
• Support the overall objectives of the team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, events and help with town hall meetings, etc.

What do you need to succeed?

Must have:

• Excellent verbal and written communication skills.
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook.
• 5+ years working with Executives (Vice President & above).
• Outstanding time management and organization skills.
• Experience with Human Resources tool, Workday.
• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Opportunities to do challenging work
• Work in a dynamic, collaborative, progressive, and high-performing team
• Ability to make a difference and lasting impact

Job Summary

Address:

TORONTO, Ontario, Canada

City:

CAN-ON-TORONTO

Country:

Canada

Work hours/week:

0

Employment Type:

Part time

Platform:

Personal and Commercial Banking

Job Type:

Casual

Pay Type:

Salaried

Posted Date:

2023-06-28

Application Deadline:

2023-06-29

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at rbc.com/careers.