Logistics / Dispatch Coordinator Jobs

Summary

This position is responsible for performing daily inbound and outbound shipping functions, creating accurate shipping documents, and maintaining records of all products shipped and received.

Resposibilities

• Enter freight accruals into dispatch software.
• Monitors the order file to maintain on - time shipments.
• Works with transportation management team to expand carrier base as business needs require.
• Prepares shipments documents for inventory transfer to other Stella-Jones facilities.
• Other duties as assigned.
• Manages and schedules incoming/outgoing freight as required.
• Assigns carriers to shipments, follows up on deliveries and monitors carrier performance.
• Performs the work safely according to applicable codes, standards and to Stella-Jones health and safety program.
• Creates shipments and routes freight to customer destinations.
• Forwards paperwork as necessary to all appropriate individuals, internal and external.
• Optimize loads with available equipment.
• Verifies outbound freight against bill of lading in conjunction with plant personnel to ensure the accuracy of documents.
• Communicates (delays/issues) Proactively provides updates to sales staff and customers regarding any shipment issues or delays.
• Audits freight invoices and dispute as required.
• Records shipments in dispatch software, generating all required paperwork for shipments (bill of lading, customs papers, freight charges, etc.)
• Manages CAN/US intercompany shipments.
• Resolve issues related to service deliveries, claims, directions, driver paperwork, Transport Canada regulations and permits.
• Provides freight quotes as needed for new business.
• Collaborates with sales, operations, and transportation team to optimize efficiency.
• Tracks detention for truck shipments.
• Monitors railcar pipeline and demurrage charges.

Qualifications

• Attention to detail.
• Time and stress management.
• Effective interpersonal and communication skills.
• Grade 12 or equivalent.
• Proficiency in English, spoken and written.
• Minimum of 3 years of related experience.

Knowledge of:

• SAP experience preferred.
• Transportation requirements.
• Problem Solving Skills.
• Product lift sizes and piece counts.
• Basic Math Skills.
• Truck weight and loading capacities.
• Intermediate Computer Skills (Microsoft Office and BlueBee system).
• Ability to work independently and be flexible regarding work assignments.