Lease Administrator Jobs

About You

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Avison Young's property management division is currently seeking a Lease Administrator to work at our 401 Bay Street Office in downtown Toronto.

• Manage space reconfigurations with Property Management as part of the Yardi Voyager entries
• Accurately and timely abstract all fully executed lease and ancillary documents into Yardi Voyager
• Knowledge and understanding of basic lease accounting and finance principles as well as familiarity with their impact and application in commercial real estate analysis
• Assist in the development, documentation, and maintenance of lease admin processing policies and procedures
• Point-person for lease entry related questions
• Special projects as may arise
• Proficiency in PC based software, especially MS Excel and Word, Yardi Voyager
• Prepare recurring charges report for Property Manager review
• Assist with recording of financial related to rent relief programs
• Maintain the tenant database in Yardi Voyager
• Post Secondary education and/or experience in a corporate setting
• Post recurring charges to tenant accounts
• Provide a high level of attention to detail for reliable accuracy
• Five (5) years related experience in commercial real estate is an asset
• Assist with the setup of new properties on Yardi Voyager
• Strong knowledge of commercial real estate documents and the leasing process
• Oversee and coordinate monthly expiries/terminations and holdover process
• Ability to multi-task, pro-actively prioritize and manage workload, and finalize projects
• Consistently demonstrate excellent communication (both verbal and written), organizational and analytical skills

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!

About You

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

This role will provide support for a broad portfolio of business applications with key focus on Yardi; primarily responsible for providing support to internal users while ensuring the optimal functioning and operations of Yardi and associated systems. The role will mainly focus on supporting the Property Management, Lease Administration, Accounting and Business Process teams.

Key responsibilities

• Assist in developing and coordinating Yardi training for existing employees and on-boarding new employees into the platform
• Positive, friendly, and professional attitude with a strong customer service attitude
• Experience in Property Management and Lease Administration an asset
• Work with other 3rd party software and service providers to create automated data import/exports
• Ability to think independently and analytically and make recommendations based on observations.
• Performs additional duties or tasks as assigned by the Application Support Team
• Other duties as required
• Troubleshoot technical and data entry problems
• Must have good time management and critical thinking skills
• Recommend, test and implement Yardi features, modules, plug-ins, enhancements, etc.
• Minimum of 3 years’ expert knowledge of Yardi Voyager Core as well as Commercial module; knowledge of SQL Server database and queries
• Knowledge of basic accounting principles
• Create custom SQL reports, correspondence, and reporting packages as needed for accounting and property management
• Assist with Yardi conversions for new property acquisitions and set-ups
• Perform Yardi Voyager system admin tasks such as account maintenance, role and permissions, password resets
• Focus on advanced requests and incidents requiring a deeper level of knowledge
• Create Yardi custom analytics based on user requests and manage work-flows
• Maintain and develop custom Yardi work-flows and menu sets
• Identify needs and develop programmatic solutions for Yardi users

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!

• Prepare recurring charges report for Property Manager review
• Assist with recording of financial related to rent relief programs
• Accurately and timely abstract all fully executed lease and ancillary documents into Yardi Voyager
• Post recurring charges to tenant accounts

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