Information Management Analyst Jobs

Airswift is working with one of our major clients to find an Information Management Analyst to join their team on a 1-year contract in Calgary, AB.

The role will ensure equipment tags contain consistent and correct metadata, providing a way to quickly get process/asset/equipment documents in a timely manner for the refinery’s daily operations.

The candidate must have a strong background in information management to provide quality control on project engineering drawing deliverables metadata handed over from projects to ensure the company's expectations are met and the drawings represent the asset engineering information expected.

Responsibilities:

• Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/safety/operations documents are received and contain accurate information.

• Manage equipment & instrument databases, assign equipment & instrument numbers as requested.

• Ensure equipment tags contain consistent and correct metadata, providing a way to quickly get process/asset/equipment documents in a timely manner for the refinery’s daily operations.

• Maintain control of Process Safety Information master copies of drawings, technical / operations/safety documents, and technical documents issued to internal/external users.

• Collaborate with technical services, maintenance, and operations functions of the Superior Refinery.

• Work effectively with staff at various levels, within the refinery and with the corporate head office with tact and diplomacy

Deliverables:

• Ensure current revision of all Process Safety Information, including Safe Operating Procedures, drawings, and technical / operations. / safety documents are available, issued, and tracked. Assign document numbers as requested. Support management of concurrent engineering & redline processes.

• Maintain control of Process Safety Information master copies of drawings, technical / operations/safety documents, and technical documents issued to internal/external users.

• Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/safety/operations documents are received and contain accurate information.

• Manage equipment & instrument databases, assign equipment & instrument numbers as requested.

• Provide training to the Site team when required for Process Safety Information management. Collaborate with internal stakeholders and team members to identify and change current processes for more efficient working activities

• Create value-add dashboards to track data quality across departments for accurate, timely information. Good data will help increase production time by limiting asset downtime, Process Safety incidents which will ultimately reduce operational and incident costs.

Competencies:

• Related Bachelor's or Technical College Diploma (information science, records management, archival science, engineering, science, process safety etc.) is an asset

• ECMS, ECMM, RM or AIIM certification is a strong asset

• Experience in process safety, records management, information management or document control (3-5 years)

• Understanding of taxonomy, metadata, and document management practices. Tracking record managing KPI and records retention compliance. Managing documents in a controlled environment, revision tracking

• Demonstrated experience in writing and implementing information management standards, procedures, and processes

• Understanding of various systems such as MSDP (procedural documents), SAP PM (Plant Maintenance data), and TechDocs (Engineering documents)

• Demonstrated understanding of engineering and supporting documentation, revision control, review & approval process, understanding of Project life cycle

• Proficiency in identifying Engineering Drawing document types

• Detail attention to data and the ability to create comparative analysis to identify and correct integrity issues.

• Proficient in MS Office and Livelink, Share Point

• Working Knowledge of petroleum/oil& gas industry; Engineering disciplines, Terminology/industry accepted file types (.dgn .tif, etc)