Hris Assistant Jobs

About Durham College

Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs – including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

Duties And Responsibilities

Under the direction of the Manager, Human Resources Information Systems (HRIS), the Human Resources Information System (HRIS) Assistant performs a variety of day-to-day functions, ensuring the data integrity and the processing and reporting of HR data. The incumbent is responsible for the collection and input of data into the HRIS Banner system and ensuring that transactions are accurate and completed in a timely manner.

The HRIS assistant will be responsible for the maintenance of HRIS records including but not limited to, new record generation, employee movements and updates, banner ID requests, contract entry, salary progression, vacation and sick entitlements.

The incumbent is also responsible for overseeing the attendance process which includes but is not limited to, supporting the attendance coordinators, collection, validation, and input of data into the HRIS Banner system, create and distribute the vacation entitlement forms, process and analyze the vacation, sick leave and other time balances and yearly rolls.

The incumbent will coordinate and respond to HR, finance and college department requests for information utilizing the HRIS, to consolidate and analyze information. This may include report generation to provide summaries to prepare weekly, monthly, quarterly and ad-hoc reports. The incumbent will be responsible for identifying, troubleshooting and resolving any errors in the data and answering questions.

The incumbent must have experience, and a strong working knowledge of finance and payroll functions, in addition to a sound knowledge of administrative and financial processing systems. The incumbent must be able to work well with others and develop and maintain relationships with other departments (i.e. Finance, Payroll, IT).

The successful candidate will have a demonstrated ability to manage a heavy workload while maintaining attention to detail. They will have strong analytical skills to analyze and deliver accurate and timely HR reports. They will have experience in a Human Resources department including report development and data input.

Qualifications

• Experience in a unionized environment, and understanding of collective agreements.
• A minimum of three (3) years of relevant work experience.
• Excellent written and verbal communication skills.
• Strong analytical ability and a demonstrated ability to exercise good judgement and discretion, maintaining confidentiality.
• Advanced Microsoft Office skills.
• Ellucian Banner, and Cognos experience is an asset.
• A minimum of a three (3) year diploma or degree in office administration, business administration (human resources, accounting or finance) or a related field of study.
• Knowledge of Human Resources business practices and experience in a post-secondary environment.

Required Skills

$62,160 - $77,699

Required Experience

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes on July 25, 2023. Competition number AD23-20.

The selection process will include a demonstration of technical/administrative skills.