High-Rise Construction Project Coordinator, Toronto

Principal Responsibilities/Tasks

• In the absence of the Site Clerk, complete all administrative tasks
• Understand detailed contract terms, specifically the links binding FirstCon to the owners and trades; lean rights, waivers, releases and their compliance documents as well as other related documents
• Keep an organized and continuously updated (daily) file structure for all the construction documents on the drive
• Establish, maintain, conduct, and police detailed procedures for the submittal, review, coordination, approval, and distribution of shop drawings, samples, etc.
• Manage and file the photographs for the entire project
• Project Close Out Documents:
• Scheduling
• Follow Construction Site:
• Recognize if "additional" work performed on site is contractual or not
• Develop a deep understanding of project and specifications, documents and plans
• Create change orders with high priority so that the construction site is aware of changes as soon as possible
• Assist Project Manager in preparing LOR & LOI award notes and contracts.
• Regularly chair coordination meetings
• Assemble, analyze, negotiate and award tenders, preparing them for approval by the Project Manager if applicable
• Works with PM to request, receive, prepare, negotiate, award and track quotes from subcontractors for purchase and change orders, preparing them for approval by the Project Manager when required.
• Procurement:
• Verify compliance and completeness of documents
• Verify coordination between plans (Architecture, Structure, Mechanical, etc)
• On a daily basis, keep track of all work executed in the format of own choosing (i.e. journal)
• Draft and prepare standard meeting minutes in FirstCon format
• Interface with the Site Superintendent to ensure there are no outstanding issues
• Prepare list of closeout documents required by owner
• Clerical Work
• Compile and manage deficiencies
• Manage the requests for information in a simple and effective manner as determined by the Project Manager
• Analyze tenders with PM for structural, foundational, electromechanical, and interior finishes (Divisions 2 8 = 85%, 9 10 = 100%, and 11 16 = 30 - 80%)
• Familiarization with the accounting procedures: creates change orders; verifies, stamps and approves invoices and prepares progress billing
• Regularly lead task oriented meetings
• Participate in site meetings
• Request, reviews, logs and distributes shop drawings at the request of the Project Manager
• Provide accurate reports of site status when asked
• Prioritize emails and phone calls and respond in order of priority on a daily basis
• Ensure packing slips are returned to the office and attach appropriate slips to invoices
• Assist Site Superintendent in recognizing and solving construction issues, trade coordination, and upholding health & safety in the workplace
• Document Control:
• Perform weekly site visits and take or monitor progress photographs with the Site Superintendent
• Understand shop drawings: Civil = 90%, Architectural = 100%, Mechanical/Engineering = 95%
• Works with PM to prepare, distribute and manage full tender packages of high complexity (including design build)
• Create change order log & binder and keep them updated
• Distribute construction documents related to the execution of work on site to Site Superintendent, subcontractors and the entire project team and ensure the information was successfully received
• Oversee with subcontractors to ensure the deficiencies are fixed
• Collect, assemble and/or file all close out documents such as: as-built drawings, warranties, maintenance manuals

Become an advanced user of Microsoft Project

• Recognize potential delays during the course of the project and propose mitigating solutions
• Verify material delivery dates
• Client Interface
• Regularly interact with the client
• Judge the duration of every element, consult with the trades for critical path elements
• Create and manage the project schedule in Microsoft Project
• Make a list of all major items to be included in the project
• Progress logic, sequence and the relationship between all the items
• Ensure sub-trades are meeting scheduled target dates
• Work with the Project Manager, Superintendent and the Estimation/Purchasing staff in the final development of the baseline construction schedule

Our Ideal Candidate Meets The Following Criteria

• Proficient in MS Projects, Word, Excel, and Outlook.
• Ability to read, understand and interpret construction drawings, shop drawings and other technical documents.
• Must have own transportation.
• Strong organizational and time-management skills.
• Have minimum one complete full cycle project as a coordinator or higher.
• 5 years local experience in residential high-rise. Will not accept any other applicates.
• An advanced knowledge of various construction disciplines, safety regulations, scheduling, cost control and quality control means and methods.
• Ability to lead in a fast-paced, deadline-driven environment.

Training Requirements

• First Aid Certificate (Is preferred but not mandatory)
• JHSC Training (Is preferred but not mandatory)
• WHMIS
• MOL Supervisor Health & Safety Awareness
• Working at Heights

We Offer

• An open, collaborative, and diverse work environment
• Opportunities for growth and development
• Comprehensive benefits program

Type: Permanent Full-Time (Monday Friday), Work from office Only, No Hybrid.