File Clerk Jobs

Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your Opportunity
Our Ottawa offices (Alexandria, Embrun, and Ottawa-Coventry) are looking for File Clerks to join the Internal Firm Services team for the summer months (June to end of August 2023) and own the following responsibilities:

• Maintain data related to off-site storage which includes ensuring that the listing of files are updated on a continuous basis, archived files are sent to the outside storage location, listings are reviewed on an annual basis and appropriate files are destroyed as per Firm requirements
• Setup new files as required including logging new files into the system creating folders and labels, etc.
• Ensure that all working paper, tax, correspondence and other electronic & paper filing are stored correctly on a daily basis and includes filing of specific documentation in the appropriate area
• Liaise with external storage provider to ensure systems are running smoothly
• Ensures that files are archived on a timely basis and per Firm requirements which including removing folders from areas, boxing for off-site storage and updating appropriate databases

How do we define success for your role?

• You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You share in an inclusive and engaging work environment that develops, retains & attracts talent
• You identify, recommend, and are focused on effective service delivery to your clients
• You grow your expertise through learning and professional development.
• You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and Collaboration

Your Experience And Education

• Minimum of 1 year of working experience in an administrative or similar role
• Strong attention to detail
• Professional business communication skills
• Knowledgeable in computer systems with the ability to learn new systems quickly

Why BDO?
Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2023. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.
Our firm is committed to providing an environment where you can be successful in the following ways:

• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.
Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.
Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Inclusion and Diversity Officer, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.
Hybrid new normal: As a hybrid workplace, all BDO personnel are expected to spend some of their time working in the office, at the client site, and remotely unless accommodations or alternative work arrangements are in place.
Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out our careers page.