Executive Assistant To Chief Operations Officer

Global Traffic Group is a leader in innovation, developing the latest and greatest traffic safety technology to make streets safer.We seek a “go-getter” who can think outside the box.This position will be exciting and challenging, so if you are up for a new opportunity, please submit your expression of interest.

If you are self-motivated, take great pride in your work, and love being counted on, this role could be for you! You will be a valuable executive partner to the COO, who needs you to adjust and adapt to the ever-changing demands of the day.We are looking for an ambitious and energetic Executive Assistant who can hit the ground running. Your ability to multi-task, be a self-starter and have a high level of resourcefulness will significantly contribute to your success in this role.

How do you know this position is for you?

• You have a track record of success in the development and execution of strategy.
• You are a master relationship builder with the ability to use high levels of discretion.
• You are highly organized and passionate about process improvement.
• You have a high level of professionalism and confidentiality.
• You can demonstrate a trustful, positive, respectful, and resourceful mindset.
• You are detailed-oriented and driven.
• You can maintain a realistic balance among multiple priorities.
• You value and honour (live) the customer and employee experience.

Major Accountabilities/Responsibilities (Including but not limited to the following)

• Produces high-quality reports and presentations.
• Assist with special projects or events as assigned by the COO.
• Possible light travel to conferences.
• Manage calendars, planning, and agendas, as well as promote an efficient approach to leadership time management.
• Screens incoming calls and maintains the highest standards of professional integrity when representing the organization and COO.
• Provides support through meeting minutes, agendas, and action items.
• Maintains a well-organized environment to enable success with high attention to detail.
• Proactively prompt and flag priorities.
• Provide overall administrative support to senior executives.
• Works with minimal supervision.
• Builds relationships and communicates effectively with managers and stakeholders.
• Deals with correspondence and information with the utmost confidentiality.
• Manage travel requirements to domestic and/or international locations.
• Conduct research and prepare reports for the COO to help inform decision-making.

Qualifications:

Education

• 5+ years’ experience in an Executive support role.
• Experience in Human Resources and/or project coordination would be an asset.
• Post-secondary education in a related field would be an asset.

Experience

• Strong organization and planning skills.
• Ability to work independently in collaboration with the COO and follow directions.
• Excellent analytical skills with strong attention to detail.
• Displays a positive, cheerful and helpful attitude.
• Experience with committees, agendas, meeting minutes and follow-up.
• Excellent communication, customer facing and interpersonal skills.
• Proven ability to identify, assess, and solve problems.
• Fluent English speaker with excellent written and verbal communication skills.
• Strong proficiency in using MS Office Suite, Asana, Office 365 and other technology.
• Attention to detail with high standards of literacy.

In addition to competitive compensation, Global offers Health & Dental benefits, personal days, and employee birthday off with pay.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.