Emergency Management Program Admin

Our public infrastructure client is currently looking for their next amazing Emergency Management Program Admin.
BC Hydro is a leading electric utility company in British Columbia, Canada. We are committed to providing clean, reliable, and sustainable energy to our customers. With a strong focus on innovation and customer service, BC Hydro plays a vital role in powering the province's homes, businesses, and industries.
General Description
The Administrative Assistant Level 3 completes administrative tasks to optimize the capacity of management and staff in support of achieving the business group’s goals.
Please note that this position is only open to Candidates that reside in British Columbia - lower mainland Burnaby
Advantages
Opportunity working for one of B.C.’s Top Employers and one of Canada’s Best Diversity Employers for four years in a row.
BC Hydro is a leading electric utility company in British Columbia, Canada. We are committed to providing clean, reliable, and sustainable energy to our customers. With a strong focus on innovation and customer service, BC Hydro plays a vital role in powering the province's homes, businesses, and industries.

• Hybrid work schedule with 2 days in office
• Access to Randstad benefits program
• Professional Development
• Transit Accessible
• Udemy - on line training courses
• Office hours/ Mon-Fri
• Competitive pay rates

Responsibilities
Experience and Role Accountabilities

• Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following BC Hydro’s business communication guidelines.
• A minimum six (6) years of office administration experience or equivalent.
• Increase the group’s capacity to work on business goals by performing the staff’s select administrative tasks, as agreed on with the acquiring manager.
• Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.
• Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards.
• Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.
• Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/records management, and coordinating the budget development process as assigned.
• Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following BC Hydro’s Privacy Policy.

Qualifications
Education and Skills

• Post-secondary education in Office Administration or any business-related discipline, an asset
• Advanced typing skills
• Advanced MS Office skills (Word, Outlook, and PowerPoint)
• Advanced English skills for professional environment, written and spoken
• High School graduation

Must haves:
Key skills:
Hydroshare, document updating and formatting, Word, Excel, Powerpoint, Emails, writing/responding to enquiries that come through Emergency Management mailbox, maintenance checks on emergency centre admin & supplies.
Expense processing/SAP, hydroweb authoring, high degree of attention to detail and able to follow guidelines / instructions for coverage duties.
Possible utilization of a Send Word Now alerting system (instructions will be provided).
Summary
Why Randstad?
There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.
If you don't have a Randstad profile yet and are interested in this position please create a profile on our website: https://www.randstad.ca/my-randstad/register/
For a complete list of all available jobs by division, visit www.randstad.ca.
We look forward to hearing from you
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.