Data Processing/Office Support

Reporting to the Office Manager the successful Data Processing-Office Support candidate keeps records of financial transactions for clients and processes data for subsequent review by performing the following duties.

General:

• Filing and binding client information.
• Working knowledge of Sage 300 Accounting software, Simply Accounting software, CCH Engagement, Time and Billing, X-Press Post Database software, Fed Ex Internet software, Easypay Payroll systems, CRM, Microsoft Excel, Microsoft Word, and Microsoft Outlook. General office maintenance (Xerox, printers, etc).
• Assembling year-end packages, including corporate tax and financial statements, and e-filing corporate tax returns.
• Check the addition of financial statements.
• Assembling T3 returns.
• Logging Professional Development hours for professional staff.
• Logging and assembling personal tax returns as required during tax season.
• Able to prioritize workload and handle multiple priorities.
• Assisting with the e-filing process during tax season.
• Use staff productivity reports to create annual hours budgets.
• Committed to working overtime when required to meet deadlines.
• Ability to type 60 wpm.
• Completing fssetups in CCH Engagement.

Bookkeeping:

• Compiles reports showing statistics such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to the operation of the business.
• Deals with various government offices on the client’s behalf.
• Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts.
• Calculates employee wages from records or time cards and prepares checks for payment of wages.
• Contacts client’s vendors and customers on behalf of the client to assist in business activities.
• Reconciles and balances accounts.
• Computes, types, and mails monthly statements to clients.
• Summarizes details in separate ledgers or computer files and transfers data to the general ledger.
• Prepares withholding and other tax reports.

Data Entry:

• Financial Statement Design.
• Compares data entered with source documents to detect errors.
• Responds to inquiries regarding entered data.
• Set up and maintain Accpac.
• Makes necessary corrections to information entered.
• Prints General Ledger and Monthly Financial Statements.
• Keeps record of work completed in CRM.
• Files or routes source documents after entry.
• Transmits entered information into Adobe.

Reception Assistance:

• Package couriers and use XpressPost and FedEx software to schedule courier pick-ups, logging all items sent out in CRM.
• Other duties may be assigned.
• Cover all duties as listed for Receptionist during Receptionist’s lunch hour as well as scheduled and unscheduled time off.
• Process outgoing mail through postage machine and deliver to Receptionist before end of the day.

Education and/or Experience:

• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.