Customer Service Clerk Iii (Temporary, Up To 12 Months)

About Our Organization

When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment.

As a regional top employer, the City of Guelph values its employees and offers competitive salaries, excellent benefit packages, opportunities for professional development, a healthy work-life balance, and many roles with flexible work options. Our corporate values are integrity, service, inclusion, wellness, and learning. Guelph is consistently ranked as one of the best places in Canada to live, work, and play—all good reasons to consider a career in this beautiful city.

Job Summary

The successful candidate in this position will excel in a multi-tasking environment, possess a strong background in financial and payroll administration, excellent organizational and interpersonal skills providing high-quality customer service to both internal and external clients and support the Departments continuous improvement initiatives. This position supports Divisions at all 3 Environmental Services sites. Guided by the goals and objectives of the City’s Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Vision for an inclusive, connected and prosperous city.

Your role

• Prepare payroll time and attendance preparation, tracking and reporting.
• Maintain information including physical and electronic records; archiving of documentation and physical moving of files boxes and other documents from various locations to centralized file area, scanning and saving documentation electronically.
• Coordinate and maintain on-call weekly schedule and communicate appropriately.
• Ordering, tracking inventory supplies and assist with inventory count records.
• Support arrangements for Divisional meetings and events and related arrangements.
• Provide back up and support coworkers and departmental administration in their absence or when required.
• Manage on-site sign-in/out requirements including tracking and reporting as required.
• Provide administrative support to Environmental Services Divisions which may include phone system operation and administration, filing, document preparation, all event/call logging and specialized support for programs in service areas such as Water, Wastewater, Solid Waste and Compliance and Performance
• Maintain electronic tracking/log of customer complaints/concerns and reporting.
• Support various Departmental programs as required.
• Provide financial assistance which may include preparation of purchase orders, cheque requisitions, cash handling, maintain billing processes and data, preparation of rebates for various programs, invoice payments, progress payments, journal entries, balancing and processing daily cash deposits, petty cash and float management and account reconciliation for reimbursement.
• Process service requests and work orders for recording and tracking purposes.
• Assist with the maintenance of regulatory compliance documents and policies as needed which may include environmental, health and safety, or municipal etc.
• Participate in City User Group Meetings when required.
• Office supply maintenance and ordering.
• Perform other related duties as assigned.
• KPI tracking for customer inquiries and concerns.
• Provide exceptional and professional customer service to both external and internal customers, via telephone, letter, e-mail, website, in-person which may include customer complaint resolution, information dissemination, customer appointment scheduling.
• Provide Departmental support in the records, documents and maintenance management system.
• Liaise and/or communicate with other corporate divisions, and external agencies which may include consultants, contractors, other municipalities or public groups etc.
• Attend meetings as required; prepare record meeting agendas and minutes.

Qualifications

• Ability to work in an efficient manner and be detail-oriented with a high level of accuracy.
• Ability to problem solve, analyze and interpret technical and numerical information.
• Knowledge of WAM, JD Edwards, Kronos, AMANDA and experience with other related software would be an asset.
• Excellent oral & written skills with the ability to communicate with all levels of staff, stakeholders and the general public.
• Must possess intermediate computer skills with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple tasks in a demanding environment and meet deadlines and timelines.
• Experience working in a municipal government would be an asset.
• Experience in managing payroll functions (time and attendance entry, monitoring and reporting, ability to understand Collective Agreement requirements as they relate to payroll, etc.)
• Experience related to the duties listed above, normally acquired through the completion a Grade 12 Diploma and 1-2 years experience providing excellent customer service, with the ability to resolve customer inquiries/complaints both in-person, by email, and over the phone using sound judgement and decision-making skills. Candidates with an equivalent education and experience may be considered.
• Experience in financial administration; purchase orders/requisitions, cheque requisitions, accounts payable, accounts receivable, journal entries and cash handling.
• Ability to work on your own and in a team environment and enjoy sharing knowledge and ideas with others.
• Must be able to acknowledge, work with and maintain sensitive and confidential material.

Rate

$27.07-$33.24

How To Apply

Qualified applicants are invited to apply using our online application system by Wednesday, July 26, 2023. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

The City of Guelph is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.