Contracts Support Officer Jobs

As a Contracts Support Officer, you will be part of the Institute for Apprenticeships and Technical Education: Commercial Delivery Division.

You will be at the forefront of transforming the technical education landscape providing administrative support to the team who manage the T Level Contracts.

Your role will be to support the smooth and efficient running of the Commercial Delivery Division by providing administrative support and coordination of work activities in the area of contract management. You will establish positive relationships with a range of internal and external stakeholders.

You will be gaining skills, knowledge and developing expertise to build a career in Commercial and Procurement.

Your Main Duties And Responsibilities Will Be

As a Contracts Support Officer, you will actively support the management of the T Level contracts by undertaking tasks set by the Contract Managers in the Division.

• Maintaining the internal document management and storage system. Ensuring latest documents are stored correctly and version control is appropriately applied.
• To support management of the Contract Management System by extracting key data reports and other tasks where necessary
• Establish 'meeting schedules' regularly reviewing the meeting structures and looking at how to strengthen to maximise the use of time.
• Work broadly across the Commercial Delivery Division according to business need
• Secretariat for the Awarding Organisation meetings including finalising agendas, provision of accurate and timely minutes, and maintaining key documentation including action and decision logs.
• Supporting the Senior Contract Managers to deliver a high quality and tailored secretariat service to the Awarding Organisation Monthly Performance Review and weekly meetings.
• Supporting and organising face to face meetings and events with external stakeholders by finding a suitable venue and arranging hospitality.
• Building an effective relationship with internal and external stakeholders by responding to enquires and escalating where necessary
• Ensuring that all contractual documents are administered and managed using an e-signature solution
• Assisting with T Level contract management tasks and projects as required, these include but are not limited to the following;
• Supporting review of Contractual documents submitted by suppliers

Working flexibly is important to the success of the Commercial Delivery team, and while you will have specific responsibilities related to T Levels, you will also contribute to a ‘one team’ approach and may be asked to cover a range of commercial activities as appropriate.