Business Coordinator Jobs

The Business Coordinator reports to the Senior Vice President but works closely with the President and Director of Sales to ensure an efficient operation of Epic’s corporate head office and effectively support the executive and remote teams in key areas of the business including human resources, accounting, and IT.

KEY RESPONSIBILITIES

EXECUTIVE SUPPORT

• Draft, review and send communications on behalf of the executive team, whenrequired.
• Complete monthly executive expenses including completing the expense sheet by the cut-off deadline, tracking payments and following up with accounts payable as required.
• Assist the executive team with coordinating and booking meetings with internal staff and external contacts and clients. Efficiently manage executive schedules as required.
• Organize meeting agendas and logistics, attend required meetings, take and distribute meeting minutes, and follow up on action items with the team.

HUMAN RESOURCES SUPPORT

• Assist with benefits administration by collaborating with the benefits provider and remote team.
• Create process, document, update as necessary, and execute staff onboarding and off-boarding programs as required.
• Assist the executive team with various recruiting initiatives, including posting vacant jobs on selected online services and Epic’s website, coordinating with recruiters, conducting initial resume screening, setting up interviews, implementing assessments with candidates, etc.
• Facilitate new offer letters for successful candidates, attain employment and contractor agreements from our remote team. Ensure final documents are filed electronically on SharePoint and that the new team member is added to BambooHR.

OFFICE ADMINISTRATION SUPPORT

• Support IT requests and problem solving for team members when necessary.
• Create, document, and maintain key head office administrative processes, training and rollout of these processes to staff.
• Ensure the smooth operation of Epic’s corporate office including answering the phone, coordinating the ordering of office supplies, organizing any required maintenance, etc.
• Order, coordinate, and set-up staff technology including computers and related devices, access to email, Internet, required software, and SharePoint coordinating with our IT vendor.
• Plan and coordinate corporate events, client / project gifts, staff celebrations, etc.
• Be the SharePoint lead for Epic, including ensuring all documents are properly filed on the drive using the approved naming and directory structure convention. Complete weekly SharePoint audits and ensure the team is using SharePoint per the approved program.

SALES/NEW BUSINESS DEVELOPMENT SUPPORT

• Assist with preparing new business proposals including coordinating with the President to attain the required information, create additional documents as required, sent to the potential clients on time and follow through as needed. Plan and execute any improvements to Epic’s new business proposal templates.
• Work with the President to ensure the HubSpot new business prospect integration is complete and working effectively, ensure the tracking report is kept up to date and accurate, and it is sent to the appropriate personnel on time, as required.
• Assist with project launches, as required, including logistics, meeting set up, miscellaneous administration, helping with contract administration, etc.

DESIRED SKILLS AND EXPERIENCE

• Ability to effectively prioritize tasks and work independently.
• A detail-oriented individual with prior experience in administration and/or executive support.
• A team player capable of cultivating positive and productive working relationships across the organization and remotely with the shared resource team in Surrey.
• A proactive self-starter that is eager to tackle new projects and ideas with a can-do attitude.
• Comfortable interacting with executives and clients.
• Thrives in a fast-paced environment.

GREAT TO HAVE

• Real estate brokerage or legal assistance experience is not required but would be an asset.

WHY IT’S SO GREAT TO WORK FOR EPIC REAL ESTATE SOLUTIONS

Epic Real Estate Solutions offers individuals an exceptional opportunity to be part of a growing company that’s setting a new standard of excellence for new home sales and marketing in the Okanagan.

In addition to competitive compensation, we offer:

• An opportunity to work on an exciting variety of projects across the Okanagan Valley
• Regular training sessions and access to mentorship from some of the most experienced professionals in the industry
• An opportunity for growth and development
• A collaborative and fun working environment