Branch Administrator Jobs

Our Red Deer branch is excited to be adding to its dynamic, fun and culture-driven team. Kings is currently seeking its next committed team member to fill the role of aBranch Administrator (Service Champion)within our Red Deer, AB Head Office location. If you aretrusting, accountable, committed and a team playerwe want to hear from you!

Position Summary:

The Branch Administrator (Service Champion) will facilitate the transaction between the customer and the company through the successful management of product and service delivery. They will work closely with Operations and Business Development to ensure that policies and procedures are being followed by staff and management where it relates to this position and all its responsibilities. Other aspects of this role will include an inventory control component and may also assist with shipping/receiving, administrative, and clerical obligations.

What your responsibilities will be:

• Participate in daily toolbox meetings.
• Pull parts and complete paperwork necessary for the shipping department to quickly get needed parts to internal and external customers.
• Ensure validity of data input and integrity of information is properly recorded in the VeeBase system.
• Additional duties may be defined within the scope of this position.
• Ensure work orders are filled out in accordance with customer and company requirements.
• Prepare job packages for Custom Submissions and acceptance at US border crossing for US customers – both incoming and outgoing. · Ensure parts consumed in service work are accurately reflected on invoice.
• Assign and prioritize customer jobs for all valves (call ins, scheduled or sales requested).
• Create and track the paper flow within the shop.
• Perform quarterly cycle counts of inventory.
• Track, develop, and maintain processes for ensuring accurate inventory management.
• Adhere to daily, weekly, monthly reporting requirements as established by the VP, Finance.
• Handle and manage questions from employees and customers regarding procedures, products, and issues that may arise regarding scheduling and paperwork.
• Work closely with the team for all valve scheduling and paperwork requirements.
• Take direction and fulfill responsibilities from the Finance Operations Manager.
• Operate a forklift following all safety procedures and performing inspections.
• Physically check in all incoming orders and transfer to stock.
• Work and collaborate with Team lead - Inventory/Purchasing to report stock issues.
• Act as the administrative point of contact between the internal and external clients.
• Build and maintain strong relationships with internal and external customers.
• Review and maintain the accuracy and ensure completeness of all paperwork prior to billing (POs, estimates, quotes, sales orders, etc.)

Your passion will be sparked by:

• An ability to work in a fast paced, team environment.
• Strong analytical and problem-solving skills.
• Previous experience in inside sales, service writing, shipping and receiving, inventory, administration, etc.
• A positive and enthusiastic attitude.
• Basic computer skills; Microsoft Office (Word, PowerPoint, Excel and Outlook), SalesPad, VeeBase, Great Plains Dynamics.
• The ability and willingness to learn and adjust to changing priorities and focus.
• Having a keen attention to accuracy and detail.
• Possessing good communication and organizational skills.

What we are looking for in our next team member:

• A current Forklift Certificate.
• A valid driver’s license.
• High School or equivalent educational background
• Related experience and knowledge

Your working environment:

• Fast-paced with frequent interruptions – phone calls, emails, internal office flow.
• Yearly holiday office closures
• Monday to Friday 8:00 AM – 5:00 PM
• Office / Shop Environment (Steel-toed boots required)
• During busy times, overtime may be expected.
• Frequent remote video communications and training from head office.

Kings Energy Services serves the Energy Industry and Industrial sectors Canada-wide specializing in sales, distribution, and service of valves, instrumentation & electrical products. It is also a solutions provider to the Oil and Gas Drilling Sector specializing in recertification, machining, and manufacturing. Since 1977 it has offered superior shop and field service through its seven regional locations across Canada.

We are an equal-opportunity employer and are committed to hiring a diverse team.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

If this sounds like an opportunity for you and you would like to learn more about Kings Energy Services, we invite you to visit our website at www.kingsenergy.com.