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Board Governance Specialist Jobs
Company | Ontario Teachers' Pension Plan |
Address | Toronto, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Financial Services,Investment Management |
Expires | 2023-08-02 |
Posted at | 11 months ago |
The opportunity
- Update and maintain Board Meeting Schedule, draft resolutions for regular and special Board and Committee meetings
- Develop and maintain annual work plans and prepare agendas, run sheets, minutes and actions items for assigned committees
- Maintain Board Governance Handbook and board administration polices and processes.
- Attend Board meetings/Assist with logistics and liaise with IT in case of technology issues
- Maintain the Diligent Resource Centre to ensure to ensure latest approved documents are posted in a timely manner
- Support the Benefits Adjudication Committee hearing process, as required.
- Post materials to Diligent ensuring document submissions received from contributors meet deadlines and process requirements
- Manage meeting schedules and Diligent materials for Board Education; Board Orientation; and Crisis Management
- Maintain updated versions of all Terms of Reference and manage board content on OTPP website (bios, terms of reference, committee appointments) to ensure latest approved documents are posted in a timely manner
- Poll for dates for Special meetings and Education sessions while ensuring that appropriate notice periods are met
- Prepare Monthly Board Education Updates and use judgment to curate content from a variety of sources and ensure alignment to the Enterprise Strategy and Board initiatives
- Develop, maintain, and implement effective governance policies and practices
- Support Board effectiveness initiatives as outlined in the biennial Board Effectiveness Review process
- Arrange annual check in meetings between Chair of the Board and Board members
- Monitor and triage Board Secretariat inbox and respond to inquiries from a variety of sources using judgment and tact
- Assist in rollout of Board Member experience technology and enhancements
- Respond to inquiries from board members, as required and maintain the utmost discretion and confidentiality
- Manage multiple tasks independently in a fast-paced environment, establish priorities quickly and balance competing priorities on an ongoing basis
- Recognize opportunities and/or issues and proactively exercise judgment
- Co-ordinate multiple tasks with a high level of initiative
- Represent the CEO Office in a highly professional manner with tact and diplomacy
- Make decisions using sound business judgment
- Ensure deadlines are met.
- Communicate complex matters in a concise and simplified way
- Ability to work with minimum supervision
- 5+ years providing coordination/support at C suite levels
- Strong technological skills, including but not limited to Word, Excel, PowerPoint, video conferencing technology, iPad applications; database and application knowledge such as iManage and Diligent/Board portal software is an asset. Ability to assist in providing training and answering technical questions is strongly preferred.
- Strong interpersonal and communication skills to develop relationships with internal and external contacts including Board members, Executive Team, Senior Leaders; other OTPP staff; Plan sponsors and assistants; other external contacts such as senior leaders at other pension plans and appellant representation (where applicable).
- Undergraduate Degree or equivalent experience / education
- Excellent written, oral, proofreading skills, coordination, planning and attention to detail
- Corporate governance experience; including minute taking
- The opportunity to invest back into the fund through our Deferred Incentive Program
- Degreed: a digital platform that helps you quickly and easily discover, share, and track various learning resources — from courses to videos to articles and more
- Comprehensive employer paid benefits coverage
- Retirement income through a defined benefit pension plan
- Employee discount programs including Edvantage and Perkopolis
- Pay-for-performance environment that offers competitive salary and incentive
- Numerous opportunities for professional growth and development
- Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year
- A flexible/hybrid work environment combining in office collaboration and remote working
- Competitive time off
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