Advancement Operations Assistant Jobs

Reporting to the Manager of Advancement, this position is responsible for assisting the operations of the Advancement Office through data entry of financial information, processing deposits, reconciliation, reporting, database maintenance, and executing communications plans targeting internal and external stakeholders. The Advancement Operations Assistant also supports the Selkirk College Foundation Board of Directors and members.

This position will support the building of partnerships and foster collaborative relationships across the institution and community. The successful candidate will be intellectually curious with effective communication, and problem-solving skills. They will be motivated to work as part of a team or as an individual contributor.

Main Duties and Responsibilities

• Provide an organization support for the Selkirk College Foundation Board of Directors and membership by collecting, assembling, coordinating, and distributing agendas, presentation materials, reports and notices of meetings to the Board and its sub-committees; Attending Board and Board sub-committee meetings; recording, transcribing, and distributing minutes; Posts and maintains materials for the Board and its sub-committees on the relevant technological platforms/databases, including maintenance of a resolutions registry and important deadlines calendar.
• Coordinates communication plans that acknowledge, thank, and engage donors by producing weekly and annual mailing tax and non-tax receipts for all gifts and sponsorships for Selkirk College & Selkirk College Foundation; Handling lost and cancelled tax receipts and related reissues for Selkirk College & Selkirk College Foundation, managing donor lists and coordinating mailings for acknowledgement and stewardship of various levels of giving and types of donors.
• Maintains a high functionality and accuracy of the donor database and charitable fund ledger by conducting regular audits of gift, constituent, fund, award, and other records and making any necessary corrections; coordinating the regular maintenance of database configurations (field names and options, tables, lists, categories, attributes, etc.) and any required updates.
• Provides advancement accounting functions, including depositing all gift and sponsorship cheques and cash weekly for 2 entities: Selkirk College & Selkirk College Foundation, producing revenue reports, electronically processing journal entries for specific gifts, gift fees, intercompany transfers, and adjustments.

Skills, Knowledge and Abilities

• Superior systems thinking;
• Knowledge of accounting principles;
• Proficiency in Microsoft Suite (including Word, Excel, and Outlook);
• Excellent interpersonal skills;
• Excellent and professional written and verbal communication skills (clear and concise);
• Superior attention to detail;
• Proven ability to work independently and as part of a team;
• Advanced knowledge of how committees function, including setting agendas and taking minutes;
• Adaptive and quick learning.
• Demonstrated aptitude for learning new skills as changes in activities & technologies occur;

Education and Experience

• Valid BC Driver’s license.
• Experience with CRM systems and/or other database management programs.
• Minimum 2-3 years related experience with CRM systems and/or other database management programs. Familiarity with Raiser’s Edge NXT, Financial Edge NXT, or Blackbaud University Certifications is considered an asset;
• Diploma in Applied Business Technology, Business Administration, or Office Management; Alternatively, a combination of other education and experience will be considered;

This is a Regular Part time (50%) position commencing July 11, 2023. Salary will be Pay Grade 8, $29.16 per hour (Subject to JE Review) in accordance with the Selkirk College PPWC Collective Agreement.

Selkirk College appreciates the interest of all applicants, however, only those selected for an interview will be contacted. Interested and qualified applicants are invited to apply with their chronological resume (along with cover letter and supporting documentation including diplomas and transcripts) by end of day on the closing date. The personal information provided by applicants is collected pursuant to Sections 26 and 27 of the Freedom of Information and Protection of Privacy Act (FOIPPA). The required personal information is collected for the purposes of supporting and evaluating your application for employment with Selkirk College and for aggregate statistical purposes. The personal information will be used, retained and only disclosed by Selkirk in accordance with FOIPPA. The information is related directly to and needed by Selkirk to initiate the employment application process. The information will be used to contact references supplied by you, evaluate your qualifications, and complete the employment process by making a hiring decision.

Selkirk College is committed to building an environment that celebrates diversity, fosters a culture of inclusion for all, and empowers underrepresented voices.As part of our commitment to equity, diversity and inclusion, the college invites and encourages applications frommembers of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.Selkirk College supports applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs during therecruitment process. If you require accommodation in order to participate as a candidate in the recruitment process, please contact [email protected].All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Closing Date: June 15, 2023

All Resumes Must Be Submitted Via Career Portal