Advancement Records Analyst Jobs

Experience with donor management and relationship building.

Strong project management and database management skills.

Develop a plan for systematically and proactively updating Advancement records and aligning data management activities with fundraising and alumni management priorities.

CFRE Certification is an asset.

5+ years' experience in fund development, ideally experience with fundraising database and third-party fundraising tools.

Strong knowledge of Raiser's Edge is an asset.

Proven experience in records management, preferably in a corporate or government setting.

Strong knowledge of records management principles, methodologies, and best practices.

Experience in designing and implementing electronic records management systems and document management software.

Develop and implement records management policies and procedures in alignment with organizational goals and industry best practices.

Design and implement electronic records management systems, including document management and archiving systems.

Monitor and evaluate the effectiveness of records management systems, identifying areas for improvement and implementing necessary changes.

Demonstrated knowledge of records management systems, preferably experience coordinating use of an organization-wide program, both paper and electronic.

Strong knowledge of document and records management best practices and standard procedures.

Excellent time management and organizational skills including the ability to prioritize tasks based on relative importance and urgency.

Ability to understand and apply records management rules, policies, and procedures using cloud based EDRMS solutions.

3 or more years of EDRMS system analyst experience.

Experience with migration projects involving EDRMS systems.

Excellent verbal and written skills in English and knowledge of French

Relevant experience in development and/or alumni relations and/or fundraising, preferably in independent schools

Strong organizational skills with excellent attention to detail

Strong technology skills, comfort with software programs and/or databases (especially Blackbaud’s Raiser’s Edge), social media

Accurate data entry of constituent information

Experience within an alumni association, an asset

Experience ideally from the not-for-profit charitable/education sector.

Excellent written and verbal communication skills.

Experience working with stakeholders within Advancement and Alumni and with all levels of the organization including faculty/staff, and senior leadership.

Experience executing events that are in-person, virtual and hybrid presentations.

Must have a 4-year degree and specialization in the area of Fundraising, Public Relations, Communications, Marketing, or Events considered an asset.

Ability to drive and in possession of a valid Ontario’s drivers’ licence.

Field experience working with engineering records and turnover

Experience working with EPC’s or vendor suppliers is considered an asset

Minimum of 5 years of professional experience in the subject matter

Oil and gas and pipeline experience is considered an asset

Demonstrable knowledge of Microsoft Office Suite and other emerging technologies

Strong customer service focus and organizational skills

Field experience working with engineering records and turnover

Experience working with EPC’s or vendor suppliers is considered an asset

Minimum of 5 years of professional experience in the subject matter

Oil and gas and pipeline experience is considered an asset

Demonstrable knowledge of Microsoft Office Suite and other emerging technologies

Strong customer service focus and organizational skills

Diploma in Applied Business Technology, Business Administration, or Office Management; Alternatively, a combination of other education and experience will be considered;

Experience with CRM systems and/or other database management programs.

Demonstrated aptitude for learning new skills as changes in activities & technologies occur;

Excellent and professional written and verbal communication skills (clear and concise);

Advanced knowledge of how committees function, including setting agendas and taking minutes;

Proficiency in Microsoft Suite (including Word, Excel, and Outlook);

Demonstrated experience and knowledge of information and records management programs and practices.

Experience working with document/records management technologies, such as SharePoint, Opentext, ProjectWise, etc.

Experience planning, developing, and delivering training to individuals and groups, i.e., end-users, on records and information management practices.

Recommends data structures, including records management forms, to ensure proper analysis, and capture of information assets and holdings.

Develops manuals on policies and procedures on departmental record systems and/or records management best practices.

Monitors records management practices in the departments for compliance with established policies and procedures.

Exceptional organizational and time management skills.

Project Management Methodology and Change Management Experience is an asset.

Assisting with project management at multiple stages, including the research, testing and implementation of new workflows and/or systems.

Management of Outgoing Migration Process, Communications and Timelines.

Complex report creation, management, scheduling and distribution for various teams.

Creation and management of custom templates for use within the EMR and related systems.