Records And Information Analyst

As a Records and Information Analyst, you will be responsible for managing and maintaining the records and information assets of an organization. Your primary focus will be on developing and implementing effective records management systems and processes to ensure the organization's compliance with legal and regulatory requirements. You will play a crucial role in organizing, classifying, and preserving records, as well as facilitating access to information for authorized personnel.

Responsibilities:

1. Develop and implement records management policies and procedures in alignment with organizational goals and industry best practices.
2. Establish and maintain a comprehensive records classification and retention schedule, ensuring adherence to legal and regulatory requirements.
3. Conduct regular audits of records to identify gaps, inconsistencies, or potential risks and take appropriate corrective actions.
4. Collaborate with stakeholders across different departments to ensure consistent record-keeping practices and compliance.
5. Design and implement electronic records management systems, including document management and archiving systems.
6. Provide guidance and training to staff members on records management processes, including proper filing, retrieval, and disposal techniques.
7. Monitor and evaluate the effectiveness of records management systems, identifying areas for improvement and implementing necessary changes.
8. Stay updated on relevant industry trends, legal requirements, and technological advancements in records management, and recommend strategies for continuous improvement.
9. Assist in the development and maintenance of disaster recovery plans and business continuity strategies for records and information assets.
10. Collaborate with IT teams to ensure the security and integrity of electronic records and information systems.

Qualifications:

1. Bachelor's degree in information management, library science, or a related field. A master's degree is a plus.
2. Proven experience in records management, preferably in a corporate or government setting.
3. Strong knowledge of records management principles, methodologies, and best practices.
4. Familiarity with relevant laws, regulations, and industry standards related to records and information management (e.g., GDPR, HIPAA, ISO 15489).
5. Experience in designing and implementing electronic records management systems and document management software.
6. Proficiency in using records management tools and technologies, including records management software, databases, and digital imaging systems.
7. Excellent organizational and analytical skills, with keen attention to detail.
8. Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
9. Ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism.
10. Familiarity with information governance and data protection concepts.

Note: This job description provides a general overview of the responsibilities and qualifications typically associated with the position of a Records and Information Analyst. The specific duties and requirements may vary depending on the organization's size, industry, and specific needs.