Administrative Support Agent, Class Ii - Exam Invigilator

IMPORTANT:
Effective August 2023
Full-Time with Seasonal Layoff - Specific Project, Effective until June 2025
Schedule Monday to Friday 10:30am - 6:30pm
JOB SUMMARY: u nder the general authority of the assistant director of student services and the direct supervision of the conseillère en services adaptés , the clerk is responsible for the organisation and invigilation of exams in the exam invigilation centre and for clerical duties for the access centre .
DUTIES AND RESPONSIBILITIES:

• Receive exams from faculty, obtain appropriate instructions / signatures and ensure the security of the exams
• Assist with data entry of information regarding student accommodation documentation
• Communicate with faculty to arrange drop-off and pick up of exams
• Ensure that exam invigilation and loaner laptops are maintained and updated as per ITS protocols
• Assist with the English Exit Exam
• Perform any other related tasks as may be assigned
• Ensures the integrity of the examination process and ensures the security of exams
• Receive students in the Exam Invigilation Centre
• Assist with updating and maintaining standard operational procedures manual for the Exam Invigilation Centre
• Refers students to appropriate services in the College
• Respond to telephone, routine correspondence, and electronic mail of the Exam Invigilation Centre (Access Centre) and receive students and staff
• Maintain record keeping and data collection
• Prepare and update the College’s general list of students on the accommodations list
• Inform students of their responsibility with respect to scheduling their exams
• Communicate and coordinate within the Exam Invigilation Centre to ensure that accommodations are provided

QUALIFICATIONS:
Education
Secondary school diploma (DES) or a diploma of vocational studies (DEP) in an appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority
Specific Requirements:

• English advanced, both oral and written
• Ability to deal efficiently and pleasantly with people
• Computer skills (Word, Excel)
• Excellent communication and organizational skills
• Basic French oral, written and written comprehension

Testing may be required to demonstrate knowledge of:

• English (advanced: oral and written)
• French (basic oral, written and written comprehension)
• Word (basic)
• Excel (basic)