Administrative Coordinator (People & Culture Business Partnerships)

In this role, you'll partner with the Director to build a strong team, establish and maintain positive relationships with our team, our partners, our leaders, and key stakeholders from across the organization, delivering on a shared vision of delivering exceptional and aligned people services. If you have experience supporting Director level operations, the demonstrated ability to execute with a high level of professionalism and confidentiality, exceptional interpersonal skills, organizational and pro-active project coordination skills, customer service skills, problem-solving skills, a flexible and a can-do mindset, this role may be a great fit and experience for you and we invite you to consider applying for this exciting 18-month opportunity.

How you'll make a difference: You'll build and empower teams that serve workers and employers across B.C.

Where you'll work

At WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you'll work primarily from your B.C. home and be on-site at a minimum of once per week in our Richmond office or based on operational needs.

• Organize and prepare complex and confidential reports upon request
• Partner with the Director to pro-actively plan, prioritize, and manage programs and initiatives
• Pro-actively prioritize and organize tasks for the director by keeping track of deadlines and following-up on items with the management team, finding opportunities to delegate work to the management team as appropriate
• Support the director and managers by performing administrative responsibilities including maintaining calendars, managing appointments, meetings, and team events
• Review and manage departmental budgets and invoices
• Tracks, collects, and reconciles team data on KANBAN board that informs trends.
• Review, analyze, delegate, and respond to a variety of inquiries from internal and external sources by leveraging established networks and relationships across the organization
• In partnership with the Director, keep a pulse on our team health and needs, work closely with the leadership team to make suggestions and plan effective meetings for the team
• Initiate purchase requisitions and invoice payments
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources

We're Looking For Someone Who Can

• Synthesize information to summarize main points
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the director
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Display a high degree of integrity and professionalism when handling confidential files and information
• Organize and prioritize with excellent time management skills
• Rotate through a variety of tasks and responsibilities
• Strong interpersonal skills
• Proficiency with technology and in Microsoft applications
• Adapt, be flexible and learn quickly

Your background and experience

• Completion of Grade 12 and some post-secondary education is an asset
• Strong working knowledge of Microsoft Office products including Word, Excel, and Teams
• A minimum of 3 years of related experience supporting senior management and/or director level operations

We'll consider an equivalent combination of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Confirm you're legally entitled to work in Canada
• Consent to a criminal record check

WorkSafeBC's COVID-19 Employee Mandatory Vaccine Policy (the "Policy") is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who We Are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are .

Our Benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes:

• Sick leave
• Extensive health care and dental benefits
• 4 weeks of vacation

Learn more: Find out what we offer .

Want to apply?

• Please note that we will be starting assessments prior to the closing date.
• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.